email cover letter pdf

How To Write an Effective Email Cover Letter (Template + Examples)

3 key takeaways

• An email cover letter is typically sent alongside a resume.
• Learn the structure and format of a winning email cover letter, and how to create your own.
• Teal’s AI Cover Letter Generator simplifies the process of creating cover letters tailored to each job.

When applying for a job online, an email cover letter is a crucial part of your application. It's your introduction, providing a personalized narrative that complements your resume and demonstrates your fit for the role.

A well-written email cover letter can distinguish you from other candidates and improve your chances of securing an interview.

This guide walks through best practices for writing an email cover letter, emphasizing the importance of personalization and professionalism.

Struggling to craft the perfect email cover letter? Get started with Teal’s AI Cover Letter Generator for free.

What is an email cover letter?

An email cover letter is a document sent with your resume when applying for a job online or via email. It's an introduction to your qualifications and interest in the role.

Email cover letters have become a standard part of the job application process, often serving as the first impression you make on a potential employer.

The primary role of an email cover letter is to complement your resume by providing context and a personalized narrative that demonstrates your fit for the position. An effective email cover letter can set you apart from other candidates and increase your chances of securing an interview.

Why email cover letters matter

Crafting a compelling email cover letter is more important today than ever before.

A well-written email cover letter can make the difference between your application being noticed or getting lost in a "maybe" bin with other candidates. It lets you showcase your personality, highlight your most relevant skills and experiences, and demonstrate your genuine interest in the position and company.

Plus, an impressive email cover letter can set the stage for a successful job interview.

It gives hiring managers a glimpse into your communication skills, attention to detail, and professionalism—all qualities employers highly value. A memorable email cover letter can pique the hiring manager's interest and make them eager to learn more about you during an interview.

In essence, your email cover letter is a powerful tool for marketing yourself, distinguishing your application, and increasing your chances of landing your dream job.

How to write an effective email cover letter

An effective email cover letter requires a strategic approach to capture the employer's attention and demonstrate your suitability for the role.

Follow these steps to craft a compelling email cover letter:

1. Craft an attention-grabbing subject line

Your subject line is the first thing the employer sees, so make it count. Use a clear and concise subject line that includes the job title and your name.

Marketing Manager Position - John Doe.

2. Address the recipient appropriately

Start your email cover letter with a proper salutation, addressing the hiring manager by name, if possible. If the name is unavailable, use a respectful greeting. 

Dear hiring manager,

3. Write an engaging introductory paragraph

In the opening paragraph, briefly introduce yourself, express your enthusiasm for the role, and provide a hook that piques the reader's interest.

Consider mentioning a mutual connection or a notable bullet point relevant to the position.

4. Highlight your qualifications and fit for the role

The main body of your email cover letter should showcase your qualifications, experiences, and skills that align with the job requirements.

Quantify your resume and provide specific examples that demonstrate your potential value to the company. Mention how you can contribute to their success and why you are the ideal candidate.

Teal's AI Cover Letter Generator helps job seekers craft compelling cover letters that effectively highlight their accomplishments. 

Teal is able to analyze job descriptions to identify the most relevant skills and experiences to emphasize. It then helps you articulate these professional bullet points more clearly and persuasively, ensuring your cover letter stands out.

Whether you're detailing a project that boosted sales by 25 percent or explaining how you led a successful team, Teal's AI Cover Letter Generator ensures your accomplishments are presented in the most impactful way, increasing your chances of making a strong impression on potential employers.

5. Express enthusiasm and a call to action

Conclude your email cover letter by reiterating your interest in the role and the company.

Express your enthusiasm for the opportunity and provide a call to action, such as requesting an interview or discussing your qualifications further.

6. Use a professional sign-off

End your email cover letter with a professional closing, such as "Sincerely," "Best regards," or "Thank you for your consideration."

Need help overcoming writer's block? Learn how to generate a great cover letter with ChatGPT cover letter prompts .

Tips for writing compelling email cover letters

Writing your first cover letter can be intimidating. Follow these tips to set yourself up for success:

• Keep it concise and focused: Aim for a length of three to four paragraphs, highlighting your most relevant qualifications and experiences.
• Personalize for each application: Tailor your email cover letter to the specific job and company, demonstrating your understanding of their needs and how you can contribute.
• Proofread carefully: Ensure your email cover letter is free from spelling, grammatical, and formatting errors, as it reflects your attention to detail.
• Incorporate keywords from the job description: Use relevant keywords and phrases from the job posting to show your alignment with the role's requirements.

Following a clear, professional format is crucial for creating an email cover letter that makes a strong first impression.

Writing email cover letters with AI

Struggling to craft the perfect cover letter for each job application? Research and compare the best AI cover letter writers to avoid writer’s block.

Teal's AI Cover Letter Generator takes the stress out of the process, allowing you to create effective, tailored cover letters in minutes, not hours.

With just a few clicks, its AI personalizes your cover letter to match any job description, highlighting your most relevant skills and experiences.

Plus, Teal intelligently adds keywords from the job descriptions to help make your cover letter more ATS-friendly, ensuring your application stands out with a professional, customized cover letter every time.

Pro tip: Try one of Teal's Microsoft Word cover letter templates to help you get started!

Proper email cover letter format

The standard parts of an email cover letter include:

1. Subject line

Your email cover letter's subject line is the first thing a hiring manager or recruiter will see. It's your chance to make a strong first impression and entice them to open your email.

When crafting your subject line, aim for clarity and conciseness.

Clearly state the purpose of your email, such as "Application for [Job Title] - [Your Name]."

This immediately lets the reader know what the email is about and who it's from.

Avoid using generic subject lines like "Resume" or "Job Application.” While descriptive, those terms are too vague and overused in application subject lines and, therefore, more likely to be overlooked.

To make your subject line stand out, consider including a unique selling point or bullet point that aligns with the job requirements. This gives the reader a reason to learn more about you.

Lastly, keep your subject line short and sweet, ideally under 60 characters. That way it won't get cut off in the recipient's inbox preview.

Email cover letter subject line example:

Experienced Software Developer with Expertise in [Relevant Skill]

2. Salutation

One of the most important aspects of your email cover letter is addressing it to the right person.

Whenever possible, aim to find the hiring manager's name or person responsible for filling the position. This shows you've done your research and are genuinely interested in the role.

To find the hiring manager's name, review the job posting carefully. Sometimes, the contact person doesn't have their name listed in the ad. If not, visit the company's website and look for a "Team" or "About Us" page. You might find the name of the department head there.

If you still can't find a name, try searching for the company on LinkedIn. Look for people with titles like "Hiring Manager," "Recruiter," or "Human Resources Manager." You can also search for the head of the department related to the position.

If you exhaust all these options and still can't find a name, using a general salutation is okay.

"Dear Hiring Manager," "Dear Recruiting Team," or "Dear [Department] Team" are all appropriate choices. Avoid outdated salutations like "Dear Sir or Madam" or "To Whom It May Concern."

3. Opening paragraph

Your opening paragraph captures the hiring manager's attention and entices them to read further.

Keep your opening paragraph of your email cover letter short and impactful, ideally no more than three to four sentences.

Remember, your goal is to quickly capture the hiring manager's interest and encourage them to continue reading your email cover letter to discover how you can contribute to their organization's success.

Try the following to get started: 

• Express your enthusiasm for the opportunity and the company to make a strong first impression.
• Briefly mention how you discovered the position, whether it was through a job board, referral, or the company's website.
• Explain why you are interested in the role and company.
• Showcase your knowledge of the company’s mission, values, or recent achievements.
• Highlight one or two key qualifications that make you an excellent fit for the position.

Email cover letter intro example:

I was thrilled to come across the Marketing Manager position at [Company Name] on [Job Board]. With my 5+ years of experience in digital marketing and my passion for data-driven strategies, I am confident I would be a valuable asset to your team.

4. Body paragraphs

One of the most important aspects of crafting an effective email cover letter is showcasing your relevant skills and experience.

To make a strong impression on the hiring manager, carefully select the most impressive and pertinent qualifications from your background that align with the job requirements.

• Review the job description and identify the key skills, experience, and qualities the employer is seeking.
• Choose examples from your work history that demonstrate your proficiency in these areas.
• If the job posting emphasizes strong project management abilities, highlight a time when you successfully led a complex project from start to finish.
• Provide concrete details about your role, the challenges you faced, and the positive outcomes you achieved.
• Quantify your accomplishments wherever possible using hard numbers and metrics.
• Instead of stating you "improved sales," specify that you "boosted sales by 25% within the first quarter."
• Incorporate keywords and phrases from the job description into your email cover letter.

Many companies use applicant tracking systems (ATS) to screen candidates based on the presence of specific keywords. Naturally integrating these terms into your resume and cover letter also increases your chances of passing through the ATS and landing an interview.

Remember, the goal is to clarify to the hiring manager that you possess the necessary skills and experience to excel in the role.

5. Add a call to action

As you wrap up your email cover letter, be sure to finish strong and leave a lasting impression on the hiring manager. This is your golden opportunity to reiterate your enthusiasm for the role and the company, as well as your confidence in the fit.

Start by briefly recapping your key qualifications and how they align with the position's requirements. This reinforces why you're a strong candidate and reminds the reader of the value you can bring to their team.

Then, clearly state your desire to further discuss the opportunity and learn more about how you can contribute to the organization's success.

This call-to-action demonstrates your proactive approach and eagerness to take the next step in the hiring process.

6. Signature

Finally, end with a polite and professional sign-off.

Best regards, Sincerely, Thank you for your consideration.

Include your full name and contact details below your sign-off to make it easy for the hiring manager to reach out to you.

By leveraging AI to streamline formatting, you can ensure each email cover letter maintains a polished, professional appearance while focusing your time on tailoring the content to make a compelling case for your candidacy.

Need a bit of added help? Check out this resource to learn how to format your cover letter and stand out from the crowd.

Email cover letter sample

To help you visualize what an effective email cover letter looks like, let's explore a few examples for different scenarios:

Email cover letter example: marketing manager position

Subject : Experienced Marketing Manager Excited About [Company Name] Opportunity Dear [Hiring Manager's Name], I was thrilled to come across the Marketing Manager position at [Company Name]. With my 5+ years of experience leading successful marketing campaigns and driving brand growth, I am confident I would be a valuable addition to your team. In my current role at [Current Company], I have spearheaded several digital marketing initiatives that have increased website traffic by 40% and generated a 20% increase in lead conversions. I am well-versed in developing data-driven strategies and collaborating with cross-functional teams to achieve measurable results. I am particularly drawn to [Company Name]'s mission of [Company Mission] and believe my skills and experience align perfectly with the goals you aim to achieve. I would welcome the opportunity to further discuss how I can contribute to your marketing efforts and help drive your company's continued success. Thank you for considering my application. You will find my resume attached for your review and look forward to the possibility of an interview. Best regards,  [Your Name]

Pro tip: Save time writing a cover letter from scratch, and check out Teal's collection of traditional and simple cover letter templates to help you get started!

Why it works

This email cover letter works effectively for several reasons:

• Personalized salutation : Addressing the hiring manager by name shows that the applicant has taken the time to research and personalize their application, which demonstrates genuine interest in the position and company.
• Clear and enthusiastic introduction : The opening sentence clearly states the position applied for and expresses enthusiasm, capturing the hiring manager's attention right away.
• Relevant experience and achievements : The applicant highlights their 5+ years of experience and provides specific, quantifiable bullet points, such as increasing website traffic by 40 percent and lead conversions by 20 percent. This demonstrates their ability to deliver results and adds credibility to their application.
• Alignment with company mission : By mentioning the company’s mission and explaining how their skills and experience align with the company's goals, the applicant shows they have researched the company and understand its values and objectives.
• Collaborative skills : The applicant emphasizes their ability to work with cross-functional teams and develop data-driven strategies, showcasing their collaborative and analytical skills, which are valuable in a marketing role.
• Professional and polite closing : The closing paragraph reiterates the applicant’s interest in the role, thanks the hiring manager for their consideration, and includes a call to action by expressing eagerness for an interview. This leaves a positive and proactive impression.
• Attachment of resume : Mentioning the attached resume ensures the hiring manager is aware of where to find it, providing a complete picture of the applicant's qualifications.

Overall, this email cover letter is concise, well-structured, and tailored to the specific job and company, effectively showcasing the applicant's qualifications and enthusiasm for the role.

Email cover letter example: software developer position

Subject : Passionate Software Developer Ready to Contribute to [Company Name] Dear [Hiring Manager's Name], I am writing to express my strong interest in the Software Developer position at [Company Name]. As a skilled developer with extensive experience in [Programming Languages/Frameworks], I am excited about the opportunity to bring my technical expertise to support your mission. During my time at [Current Company], I have been responsible for developing and maintaining several complex applications. One notable project involved creating a user-friendly web application that streamlined internal processes, resulting in a 30% increase in efficiency. I pride myself on writing clean, maintainable code and collaborating effectively with team members. I am impressed by [Company Name]'s commitment to pushing the boundaries of technology and creating cutting-edge solutions. I believe that my problem-solving skills and passion for innovation make me an ideal fit for your development team. I have attached my resume, which further highlights my qualifications and experience. I would appreciate the opportunity to discuss how I can contribute to [Company Name]'s success. Thank you for your time and consideration. Sincerely,  [Your Name]

This email cover letter works well for several reasons:

• Personalized salutation : Addressing the hiring manager by name shows the applicant has taken the time to research and personalize their application, demonstrating genuine interest in the position and company.
• Relevant technical skills : The applicant mentions their experience with specific programming languages and frameworks, highlighting their technical expertise and aligning with the job requirements.
• Quantifiable bullet points : The applicant provides a specific example of their work, noting a 30 percent increase in efficiency from a user-friendly web application they developed. This demonstrates their ability to deliver tangible results and showcases their impact on previous projects.
• Alignment with company goals : By expressing admiration for the company’s commitment to innovation and technology, the applicant shows they have researched the company and aligns with its values and mission.
• Highlighting key strengths : The applicant emphasizes their problem-solving skills, passion for innovation, and ability to write clean, maintainable code, which are essential qualities for a software developer.
• Attachment of resume : Mentioning the attached resume ensures that the hiring manager is aware of additional details supporting the application, providing a complete picture of the applicant's qualifications.

For more inspiration and guidance, check out Teal's extensive collection of cover letter examples spanning various industries and roles.

How to proofread and edit your email cover letter

A well-polished cover letter demonstrates attention to detail and professionalism, increasing your chances of impressing the hiring manager.

Before hitting send on your email cover letter, take the time to carefully proofread and edit your work by following these steps:

1. Review your email cover letter for any spelling or grammatical errors. Even minor mistakes can make you appear careless or unqualified.

2. Use spell-check tools and read through the content slowly to catch any typos or awkward phrasing.

3. Assess the overall flow and tone of your writing. Does your email cover letter have a logical progression of ideas? Is the tone appropriate for the company culture and industry?

4. Make sure your personality shines through while maintaining a professional demeanor.

5. Get a second opinion. Consider having a trusted friend, family member, or mentor review your email cover letter as well. 

A second set of eyes can often spot issues you may have missed and provide valuable feedback for improvement.

Remember, a little extra effort in the editing process can go a long way in making a positive first impression on potential employers.

How to send your email cover letter

Once you've crafted a compelling email cover letter, you need to send it correctly to ensure it reaches the hiring manager and makes the desired impact.

1. Use a professional email address

Create an email address that includes your name, such as [email protected] . Avoid using casual or outdated email addresses that could undermine your credibility.

2. Attach your cover letter and resume

Use widely accepted file formats such as PDF or Microsoft Word (.doc or .docx). PDF resumes are often preferred because they preserve the formatting and layout of your documents across different devices and platforms.

Pro tip: Save time writing and try one of Teal's Google Docs cover letter templates to help you get started!

3. Name your attachments professionally

Name your attachments clearly, such as "FirstName_LastName_Cover_Letter.pdf" and "FirstName_LastName_Resume.pdf."

This makes it easy for the hiring manager to identify and keep track of your application materials.

4. Double-check before sending

Before hitting send, double-check that you've attached both your cover letter and resume.

It's also a good idea to test your email by sending it to yourself or a friend to ensure that the attachments open correctly and the formatting appears as intended. This extra step can help you avoid any last-minute technical issues that could derail your application.

Write cover letters faster with Teal

Writing an effective email cover letter can be time-consuming and daunting, especially when you're applying for multiple positions.

Teal's AI Cover Letter Generator simplifies the process, allowing you to generate a compelling email cover letter in minutes.

The AI-powered Cover Letter Generator guides you through the essential components, ensuring you don't miss any crucial elements. Simply input key information about your background and the job you're applying for, and the tool will craft a personalized email cover letter that highlights your relevant skills and experience.

One of the most significant advantages of using Teal's AI Cover Letter Generator is its ability to create customized content for each application. The tool analyzes the job description and incorporates relevant keywords and phrases, demonstrating to hiring managers that you're a strong fit for the role. This level of customization can significantly increase your chances of standing out from other job seekers.

Rather than starting from scratch for each application, you can leverage AI suggestions to quickly assemble a polished email cover letter. This efficiency allows you to focus your energy on other aspects of your job search, such as networking and interview preparation.

Try out Teal's AI Cover Letter Generator today.

Frequently Asked Questions

Is it okay to write a cover letter in the email body.

It depends on the company size and hiring process. Small companies with fewer applications to manage may prefer the cover letter in the email, while larger companies will need it as an attachment to add to a candidate’s file.

Can the email message itself serve as the cover letter?

In some cases, the email message can serve as your cover letter, particularly if the job posting explicitly states this preference. If taking this approach, craft the email with the same level of care and attention you would give to a formal cover letter document.

How to choose between PDF and Word attachments?

When it comes to attaching your cover letter and resume, both PDF and Word resumes are generally accepted. PDFs are often preferred as they preserve the formatting and layout, ensuring your documents appear exactly as intended.

Nathan Thompson

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How to Send an Email Cover Letter (Examples)

By Status.net Editorial Team on November 15, 2023 — 13 minutes to read

An email cover letter is an opportunity for you to introduce yourself, highlight your qualifications, and explain why you’re the perfect fit for the job. Here are a few pointers to help you craft an effective email cover letter:

• Subject Line: Your subject line should clearly indicate the purpose of your email. Mention the job title you’re applying for and your full name, e.g., “Marketing Manager Application – Jane Doe.”
• Salutation: Address the hiring manager by their name, if possible. If you don’t know their name, a simple “Dear Hiring Manager” will suffice.
• Introduction: In the opening paragraph, you should mention the job title you’re applying for, where you found the job posting, and a brief introduction of yourself.
• Body: The body of your email cover letter should elaborate on your qualifications and experiences that are relevant to the job. Focus on showcasing your skills, achievements, and how you can contribute to the company’s success. Be sure to tailor your content to the specific job and company, demonstrating that you’ve done your research.
• Closing: Wrap up your email cover letter by thanking the hiring manager for considering your application. Express your enthusiasm for the opportunity and reiterate your interest in the position.
• Signature: Sign off with a professional closing, such as “Sincerely” or “Best regards,” followed by your full name, email address, and phone number.

One more tip: as email systems can sometimes strip out formatting or not display it consistently, it’s best to stick to simple formatting options, such as bold text, bullet points, and clear paragraph breaks. If you want to include additional information, such as your resume, consider attaching it as a PDF file to ensure consistent formatting across different devices and email platforms.

Key Elements of a Cover Letter

Subject line essentials.

Your email cover letter should start with a compelling subject line that quickly grabs the recipient’s attention, especially since it’s competing with other emails in their inbox. Keep your subject line concise, clear, and informative. For example, you could use a format like: “Marketing Coordinator Application – Jane Smith” or “Re: Job Application for Graphic Designer (Job ID: 12345)”. Tailor your subject line to the company and position, so the recipient can easily identify your message’s purpose.

Email Signature and Contact Information

An email signature is an essential part of creating a professional presence in your email cover letter. Your email signature should include your full name, phone number, and any relevant links, such as your LinkedIn profile or online portfolio. This makes it easy for the recipient to contact you regarding your application. For example: Jane Smith Phone: 123-456-7890 LinkedIn: linkedin.com/in/janesmithexample Portfolio: janesmithportfolioexample.com

The Importance of Professional Email Address

A professional email address sets a good first impression and shows that you’re serious about your job search. Avoid using email addresses that are unprofessional or include personal information. Stick to a simple format like [email protected] or variations that include your first initial and last name.

Selecting the Right File Name

When attaching your resume or other documents, choose a file name that clearly identifies the content and includes your name. This makes it easy for hiring managers to locate your documents among numerous other files. For example, “JaneSmith_Resume.pdf” or “CoverLetter_JohnDoe.docx” are appropriate file names.

Understanding File Types

Submitting your documents in the appropriate file format ensures that they’re easily accessible and readable by the recipient. The most commonly accepted file formats are .doc, .docx, and .pdf. It’s a good idea to stick to these formats unless the job posting specifies otherwise. In most cases, PDF files are preferred as they maintain consistent formatting across different devices and platforms.

How To Create an Effective Cover Letter

Creating the greeting.

Begin your cover letter with a formal yet friendly greeting. Address the hiring manager by name if possible; you can find this information from the job posting, company website, or LinkedIn. If the manager’s name is unattainable, go for general but professional salutations such as “Dear Hiring Manager” or “To Whom It May Concern.”

Describing Your Experience and Skills

Showcase your relevant experience in the opening paragraph of your cover letter. Briefly pinpoint the role you’re applying for and how your background aligns with the position. Avoid regurgitating your resume; instead, focus on what unique skills make you the perfect candidate for the job.

As you describe your skills, use clear and concise language. Structure this section with bullet points to make it easy for the employer to read and digest:

• Skill 1: Why it’s relevant
• Skill 2: How it’ll benefit the company
• Skill 3: Examples of how you’ve used it before

Detailing Your Achievements

Next, outline your most significant and relevant achievements. These can include promotions, academic success, or other awards. Focus on accomplishments that display your skills, strategic thinking, and leadership capabilities. Use data to back up your claims – incorporate specific numbers and percentages indicating how you made a difference in your previous positions.

Following the Employer’s Instructions

Carefully read the job posting and any instructions provided by the employer when crafting your cover letter. If they ask for specific formatting or mention certain keywords, comply with their requests. You demonstrate your attention to detail and ability to assimilate by following their instructions.

Optimizing the Closing Examples

A strong closing further supports your candidacy and invites the employer to take further action. Reiterate your enthusiasm for the role and express your desire to contribute to the company’s success:

Example 1 : “I am excited about the opportunities posed by this role and am confident that my skills will allow me to excel at [Company Name]. I look forward to the opportunity to discuss my application further.”

Example 2 : “Thank you for considering my application. I believe my expertise in [Skill/Area] will greatly benefit [Company Name]. I look forward to discussing how I can contribute to your team.”

Remember to include your contact information and sign off professionally using “Sincerely,” “Best regards,” or a similar phrase.

Formatting Your Email Cover Letter

Choosing the right font and spacing.

When writing your email cover letter, start with a clean and easy-to-read font such as Arial, Calibri, or Times New Roman. Select a font size between 11 and 12, which is generally considered standard for professional correspondence. Use single-spacing throughout the body of your email cover letter and consider adding a space between each paragraph for better readability.

Ensuring Correct Spelling and Grammar

Before sending your email cover letter, thoroughly proofread it for any spelling or grammar errors. To catch mistakes, use the built-in spell checker in your email client, or consider using third-party tools. Additionally, reading your email cover letter out loud can help spot any awkward phrases or inconsistencies.

Formatting and Structure Tips

Here are some tips to format your email cover letter effectively:

• Subject line : Make sure to include a clear and concise subject line, such as “Job Application – Your Name – Job Title.” This will make it easy for the recipient to identify the purpose of your email.
• Salutation : Address the hiring manager by their first and last name, if you can find it, or use a general greeting like “Dear Hiring Manager.”
• Introduction : Introduce yourself and mention the position you’re applying for. Briefly explain why you’re a strong fit for the role.
• Body : Highlight your relevant experience and skills in 2-3 short paragraphs. Use specific examples to support your claims.
• Call-to-action : End your email cover letter by thanking the hiring manager for their time and mentioning that you’re looking forward to their response.
• Sign off : Use a professional closing, such as “Best regards” or “Sincerely,” followed by your full name. Don’t forget to include your contact information such as your email address and phone number below your name.

Key Tips for a Successful Email Cover Letter

Tuning your email message.

When writing an email cover letter, your message should be clear and concise. Use a professional yet friendly tone to demonstrate your enthusiasm for the role. Start with a clear subject line that includes the job title and your full name. In the body of the email, briefly introduce yourself and mention the position you’re targeting. You can also add a line that highlights your skills or experience relevant to the job. Make sure to proofread your email content to avoid grammatical errors and maintain a polished appearance.

Using Cover Letter Templates

Using a cover letter template can be a helpful starting point. It provides a layout that ensures a consistent, professional presentation. Look for a template that matches the industry and job you’re applying for, while still allowing you to showcase your personality. Try to find a balance between a visually appealing design and an easy-to-read format. Always tailor the content to the specific job you’re applying for, as hiring managers can easily spot a generic, one-size-fits-all cover letter.

Sending a Test Email

Before hitting send on your cover letter and resume, send yourself a test email. This practice will ensure that the email arrives in your inbox correctly and that the formatting is intact. It will also give you a chance to review the email from the recipient’s perspective, so you can make any necessary adjustments. Check for broken links, and make sure your attachments (like your resume) are in a commonly used format, such as PDF. This step is important for ensuring your application’s success, as a poorly formatted email could impact your chances of moving forward in the hiring process.

How To Manage the Application Process

Understanding the job description.

When applying for a job, it’s important to carefully read and understand the job description. This will help you tailor your cover letter and resume to the specific requirements and needs of the position. Look for keywords and phrases that describe the responsibilities and qualifications, and be sure to highlight your relevant experience in your application materials.

Researching the Company

Before sending your email cover letter, research the company to gather useful information. This will help you demonstrate your interest and knowledge of the organization in your cover letter. Look for the company’s mission, values, and recent news. Try to find ways to relate your experience and skills to the company’s goals and culture.

Using LinkedIn in Job Search

In your job search, don’t forget to leverage LinkedIn. Connect with people in your industry, and follow companies and influencers relevant to your career objectives. You can also find job postings on LinkedIn, and even apply directly using your profile. Customize your LinkedIn URL and use it as part of your email signature to make it easy for potential employers to learn more about you.

Part-Time and Summer Jobs

If you’re looking for part-time or summer jobs, your email cover letter should reflect the specific nature of these positions. Focus on your flexibility, availability, and willingness to work irregular hours. Highlight relevant skills and experiences, even if they’re not directly related to the position. This will show your adaptability and eagerness to learn.

Managing the Follow-Up

After sending your email cover letter and resume, consider following up with the company if you haven’t heard back within a week or two. A polite email or phone call can help keep your application front of mind and demonstrate your continued interest in the position. However, be respectful and avoid being pushy or overly persistent. Remember that hiring managers are often very busy and may take some time to respond.

Advanced Cover Letter Strategies

Using a cover letter builder.

A cover letter builder can be a valuable tool in crafting an impressive cover letter. These online tools often provide customizable templates and step-by-step guidance to help you structure your content. Plus, they can save you time by automating the formatting process.

To get started, you can search for a reputable cover letter builder and follow the prompts. Make sure to choose a template that matches the tone and style of the job you’re applying for. Then, input your information and adjust the prewritten text to reflect your experiences and skills.

Emphasizing Your Qualifications

To stand out, you should highlight your relevant qualifications. To do this, carefully review the job posting and note the key requirements. Then, match your skills and experiences to those points, using specific examples to demonstrate your capabilities.

For example, if the job requires strong time-management skills, mention how you successfully managed multiple projects simultaneously in a previous role. Use numbers and metrics, where possible, to emphasize your achievements. This targeted approach can help you catch the attention of a potential employer.

Highlighting Professional Achievements

Your cover letter should showcase your professional achievements, demonstrating how your accomplishments make you the ideal candidate. To do this effectively, include specific examples that illustrate your strengths.

For example, if you’re applying for a sales position, you could mention specific sales targets you’ve met or exceeded in the past, or discuss how you broke new ground by securing a big client.

Frequently Asked Questions

What are the key steps in writing an email cover letter.

To write an effective email cover letter, follow these steps:

• Start with a concise and professional subject line.
• Address the recipient professionally and use an appropriate greeting.
• Engage the reader with a strong opening sentence or paragraph.
• Highlight your relevant skills, experience, and achievements.
• Show enthusiasm for the company and position.
• Include a call-to-action, encouraging the employer to review your attached resume.
• Close your cover letter with a professional sign-off.

How should I customize my cover letter for different job applications?

Customizing your cover letter for each job application can boost your chances of success. Focus on these areas:

• Research the company and use your insights to show genuine interest and knowledge about their business.
• Study the job requirements and emphasize your skills and experiences that match well with the position.
• Address the hiring manager by their name if you can find it, or use a generic salutation.
• Mention any connections or referrals that might be relevant to the position or company.

What are some effective tips to make my email cover letter stand out?

To make your email cover letter stand out, consider these tips:

• Keep it concise and to the point, ideally no longer than one page.
• Use a professional, easy-to-read font.
• Break up your text with bullet points, bold text, or subheadings to emphasize key messages.
• Avoid cliches and overused phrases; be genuine and use your own voice.
• Proofread your cover letter multiple times and ask someone else to review it for errors or suggestions.
• Follow any specific instructions provided by the employer in the job posting.

What examples should I include in my email cover letter?

Including real-life examples in your cover letter can help demonstrate your expertise and suitability for the position. Follow these guidelines:

• Choose examples that are relevant to the job requirements and company values.
• Describe your achievements and successes in a specific, quantifiable manner.
• Focus on instances where your actions led to positive outcomes or improvements.
• Structure your examples using the STAR method (Situation, Task, Action, Result) for clarity.

Do I attach the cover letter to the email or include it in the body?

Including your cover letter in both the email body and as an attachment is a good approach. By doing this, you ensure that the hiring manager sees your cover letter, regardless of their email settings or preferences. Save your cover letter as a PDF to preserve formatting.

What should I put in the subject line when sending my cover letter and resume via email?

A compelling and professional subject line is important for capturing the attention of the hiring manager. Consider these guidelines:

• Include your name and the job title or position you are applying for.
• Use clear, concise language.
• Make sure the subject line matches any instructions provided by the employer in the job posting.
• An example could be: “Jane Doe – Marketing Specialist Application”
• 5 Compelling Examples of Cover Letter for Warehouse Job
• 3 Inspiring Nonprofit Cover Letter Examples
• 6 Examples: How To Address a Cover Letter Without a Name
• 3 Examples: What's the Ideal Cover Letter Length?
• Resume vs. Cover Letter (Thoughtful Tips)
• 3 Detailed Examples: Job Interview Request Email Responses

Email Cover Letter Samples

In today's competitive job market, your email cover letter is often your first and only opportunity to make a strong impression on a potential employer. Crafting a compelling cover letter can be the difference between securing an interview and your application getting lost in the shuffle. To help you put your best foot forward, we've compiled a range of real-life email cover letter examples and essential tips to guide you through the process.

These examples, adapted from real job seeker emails, showcase a variety of styles, from "salesy" to "direct and to the point," ensuring you can find a template that aligns with your personality and the specific job you're applying for. Remember to include these key elements as you tailor your email cover letter:

Etiquette for Any Email Cover Letter

• Mention the title of the position you’re applying for in the subject line and body of your email.
• Explain where you found the job posting or how you heard about the position.
• Conclude with a subtle call to action to remind the hiring manager of the action you’d like them to take, such as, “I look forward to hearing from you.”
• List your full name and contact information in your email signature block (not just on your resume attachment).
• If applicable, quickly explain any questions that your resume may raise. For example, if you’re from out of town but planning to move close to the job location, or you’ve been at your current position for only a short time.

Don’t:

• Don’t start your cover letter with your name. Instead, introduce yourself in the letter with a relevant qualification and connect it to the position.
• Keep your cover letter concise. Just like your resume, keep your document to just one page to entice hiring managers instead of overwhelming them.
• Avoid any spelling or grammar errors in your document. The smallest typo can ruin your chances at the job.
• Don’t address the wrong company name or the wrong company contact’s name. This could be seen as awful cover letter etiquette and indicate you’re not attentive to details.
• Don’t ever include your salary requirements unless otherwise directed by the potential employer.

Signature on Email Cover Letter

Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.

When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.

If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.

How to Format an Email Cover Letter

Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.

Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:

• Write a subject line that includes the position you’re applying for
• Address the company contact’s name in the salutation
• Clearly state what you’re hoping to accomplish in the first few sentences
• Summarize your strengths, skills and experience by connecting them to the job opportunity
• Use a font that’s easy to read
• Avoid typos in your message by proofreading
• Include a signature with your contact information
• Always send a .pdf file rather than a word doc or other format

Email Cover Letter Examples for Legal Professionals

Example #1: if you prefer to keep it brief..

Subject Line: Interest in Litigation Associate Position

To Whom It May Concern:

I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.

Thank you for your time. I look forward to hearing from you.

Best regards,

First Last Name

Example #2: If you’re relocating to the city where the job opportunity is located.

Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position

Dear Hiring Manager,

I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.

I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.

I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.

Kind regards,

Example #3: If a colleague referred you.

Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary

Dear Sir/Madam:

I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.

I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.

Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.

Thank you for your time,

Example # 4: If you’ve been at your current position for less than one year.

Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm

Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.

I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.

Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.

Thank you for your time and consideration.

Respectfully,

Example #5: If you want to dazzle the hiring manager with your qualifications.

Subject Line: Do you need a conscientious paralegal at your firm?

Dear Recruiting Administrator:

Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:

• More than ten years of progressively responsible legal experience;
• Bachelor’s Degree with Honors in Business Administration;
• Exceptional verbal, written and analytical skills;
• Advanced computer skills;
• Outgoing personality and “can-do” attitude.

I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs. 

My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via email: [email].

Thank you for your time and consideration,

Now, start writing your cover letter!

They say the first impression is a lasting one — so make sure your digital introduction represents you well. Use your best judgment with each position you apply to; for an entry level position keep your cover letter more concise while going into further depth and providing more information with upper level positions.

These examples are meant to be a starting point only — add your own voice, style and experience to make your own standout (or at least solid) email cover letter.

Start building out cover letters that will help you stand out and land the job!

Writing and Sending an Email Cover Letter: Full Guide

By Isabelle Dupont

11 min read

An email cover letter is a simple and efficient way of demonstrating your interest in the position and showcasing relevant qualifications . It is in many ways similar to a traditional cover letter you send as a standalone document, with a couple of slight differences.

In this article, we’ll teach you how to write and send an email cover letter. We’ll also give you concrete examples to use as learning material and inspiration. Finally, you’ll discover expert tips and strategies that will help you polish your cover letter to perfection.

Key Takeaways

An email cover letter can be sent as the body of the letter or an attached document .

The subject line should concisely state what the email is about .

You should greet the recipient by name to build rapport and introduce them to your writing.

The first paragraph should be catchy to convince the hiring manager to keep reading your cover letter.

Adding a call to action toward the end increases your chances of getting an interview invite.

Email Cover Letter Sample

Let’s start with a brief email cover letter sample to give you an idea of what yours should look like:

How to Write an Email Cover Letter in 7 Easy Steps

Now that you’ve seen the examples, let’s learn how to write your email cover letter by going through each section. 

Here’s a brief visual guide to what the structure of your cover letter should look like:

#1. Make Your Subject Line Strong and Inviting

The subject line of your email cover letter needs to be concise and impactful. It is the first thing the hiring manager sees, so it needs to grab their attention and tell them what the email is about .

That’s why it’s usually best to mention that you’re applying for a position, emphasize the position that you’re after, and include your name in the subject line.

Here’s a good example :

Subject Line Example

Subject Line : Application for Marketing Specialist Position - Teresa Johnson

Omitting some of these details can result in an incomplete subject line , which can even lead to the hiring manager skipping your cover letter altogether.

Here’s a bad example of a subject line:

Bad Example

Subject Line : Cover Letter

#2. Professionally Greet the Recipient

Greeting the recipient is the established way of introducing them to your cover letter. The trick here is to address the reader by their name . That way, you create a personalized experience for them, build rapport from the get-go, and maximize your chances of leaving a lasting impression on them.

To find out who is going to read your cover letter , you can research the company, read the job ad, check out the organization’s LinkedIn profile, and more.

The greeting should be brief and polite, like in the following example:

Greet the Recipient Example

Dear Mr. Smith,

You should avoid universal salutations , like “ To Whom It May Concern ” or “Dear Sir or Madam,” as they are too generic.

#3. Start Off With a Catchy Opening Paragraph

You want to start your cover letter strong, with an opening paragraph that grabs attention . To achieve that, you should specify what position you’re after and how much experience you have in the field. On top of that, you should mention one or two of your most prominent achievements to give them a taste of your capabilities.

Here’s a good example:

Opening Paragraph Example

I am writing to express my keen interest in the Marketing Specialist position at SunnySide Ads, as advertised on your website. With more than seven years of experience in digital marketing and an in-depth understanding of social media, I can consistently increase clients’ online engagement by 30% or more.

#4. Demonstrate Your Relevant Qualifications

The body of your email cover letter should demonstrate why you’re the right person for the job .

If you lack professional experience or are writing an email cover letter for freshers, you should focus on your skills and academic accomplishments. However, if you’re an accomplished professional , you’re better off showcasing your work-related accomplishments. To make those accomplishments more impactful, use numbers and statistics to add measurable value.

Demonstrate Qualifications Example

One of the digital products we marketed for a client saw a 21% increase in sales in the first quarter. My further efforts in developing a comprehensive digital campaign resulted in a 63% increase in web traffic.

#5. Highlight Your Motivation

You should use your email cover letter to emphasize motivation in addition to your qualifications. This is best done by talking about the position or the company and focusing on something specific that made you apply for the role .

Let’s see how this should be written in an example:

Highlight Motivation Example

I am particularly excited about the opportunity to work at SunnySide Ads due to your reputation as an innovator. Your unconventional approach to marketing resonates with my goals of not just following trends but setting them.

#6. Don’t Forget About the Call to Action

A call to action toward the end of your cover letter substantially increases your chances of getting contacted for an interview. You can incorporate this after a polite thank-you note in the final paragraph .

Here’s an example:

Call to Action Example

Thank you for considering my application. I look forward to further discussing how my skills and qualifications match your organization’s needs during an interview.

#7. Sign Off Respectfully

A respectful sign-off is the usual way of concluding a cover letter. You should use a polite closing statement followed by your name .

Here’s what that looks like:

Sign Off Example

Kind regards, Teresa Johnson

Email Cover Letter Textual Example

Now, let’s check out a complete example of an email cover letter based on the previously demonstrated sample. 

Here’s what the final product should look like, with a catchy introduction, an information-packed middle part, and a call to action toward the end:

Email message :

In my most recent role at ABC Marketing, I successfully managed large-scale campaigns across multiple different social media platforms simultaneously. One of the digital products we marketed for a client saw a 21% increase in sales in the first quarter. My further efforts in developing a comprehensive digital campaign resulted in a 63% increase in web traffic. Finally, a targeted email campaign helped the client boost their conversion rates by 19%.

Email Cover Letter: 5 Essential Writing Tips & Strategies

Now that we know how to write an email cover letter, let’s go through some expert tips that will help you make it stand out even more.

#1. Be Direct and Succinct

Your email cover letter needs to be deliberate and to the point . Steering off-topic in your writing and including unnecessary details or lengthy explanations dilutes your letter and detracts from its primary purpose.

Being direct and succinct optimally conveys your message , ensures it is easily readable, and shows respect for the reader’s time.

#2. Be Mindful of the Length

This point builds on the previous one. You want a short email cover letter that is packed with valuable information . Ideally, your letter should fit the reader’s screen, allowing them to read the whole thing effortlessly.

If your cover letter is too long, busy hiring managers might skim through it or skip it entirely . That’s why you want to focus on quality over quantity and ensure every word counts. A typical length of a cover letter is 250–400 words or 3–5 paragraphs.

#3. Think About the Font

Some of the best fonts for a cover letter are clean, professional, and easy to read . This includes fonts like Arial, Calibri, Helvetica, Times New Roman, etc. The size should be between 10 and 12 pt.

Your choice of font is essential, whether you’re sending your cover letter in email or attached as a standalone document. The default font is a good option if you’re using Gmail or Hotmail, so there’s usually no need to change anything.

#4. Personalize Your Letter

Personalizing your email cover letter for a job application helps you stand out among the candidates . For instance, addressing the recipient by their name adds a personal touch and shows that you went the extra mile to find out who is going to read your letter.

You can also talk about the company and the role to show you’ve done your research . This demonstrates your genuine interest in the job and your enthusiasm for the position.

#5. Style the Letter Like a Professional

When you’re submitting your cover letter as a soft copy, you should have a strong layout to create an enticing visual experience . However, even when you’re sending the letter in the body of an email, you can style it to leave a better impression.

In general, you should use a full-block style in your email cover letter. This includes using left-justified text and an extra line of space between paragraphs. This is a formal style that works best in business settings.

How to Send an Email Cover Letter

Sending an email cover letter requires attention to detail to ensure that your application is submitted in an effective and professional manner.

Firstly, you want to follow the instructions provided by the job posting. For instance, some employers might prefer a cover letter written in the body of the email, while others want a soft copy in a specific file type.

If submitting a standalone document as an attachment, you should use the PDF format unless specified otherwise. It preserves formatting and ensures legibility, regardless of the device. In that case, it’s also important to name the document properly. Go with a professional file name , like “Teresa_Johnson_Cover_Letter.pdf,” instead of a generic name like “cover_letter.pdf.”

Remember to attach other documents , such as your resume , portfolio , or list of references, if you have them. These documents should also be appropriately named and submitted as PDFs, like your cover letter.

Finally, don’t forget to give your email cover letter one last review before hitting send . Take a moment to review your writing, formatting, style, and the recipient's address.

Final Thoughts

Sending an email cover letter is a delicate process that requires a mix of email writing skills and attention to detail . By following the steps outlined in this article, you’ll craft and send a stellar cover letter that maximizes your chances of convincing hiring managers to invite you for a job interview.

Remember that you only have one chance to leave a good first impression , so you want to ensure that everything from your file name and subject line to a farewell statement is top-notch. This is essential, whether you’re writing an email cover letter for an internship or a senior position. Best of luck!

Create your cover letter once, use it everywhere

WTO / Letters and Emails / Cover Letters / 32 Email Cover Letter Samples | How to Write (Examples)

32 Email Cover Letter Samples | How to Write (Examples)

An Email Cover Letter is a formal document sent by an applicant to the hiring manager expressing their interest in a job position.

It supports the resume and gives more details about you as an applicant. It can be sent either as an attachment or as part of the main body.

The purpose of the cover letter is to support a resume. It elaborates on personal attributes and skills related to the position you are applying for to increase your chances of getting a job. It achieves its purpose by mentioning previous job experiences associated with the position you are applying for. Thus, the cover letter helps in supporting your resume, which can be less effective when submitted alone.

Free Templates

Whether you’re applying for a job or reaching out to a potential client, the templates provided below offer a convenient and professional way to craft your cover letter. By using these templates, you can save time and ensure that your cover letter is well-structured and visually appealing. With customizable sections for your contact information, introduction, skills, and closing, the templates make it easy for you to create a compelling cover letter that leaves a lasting impression.

How to Write and Send the Cover Letter

When sending it, you should consider specific aspects, such as sending it as an attachment, the position you are applying for, and what to include in the main body.

Some of these aspects, which should be considered, are discussed below:

Send your cover letter as an attachment

Some organizations may request that the cover letter be sent as an attachment. Hence, ensure that you save the document as a PDF (portable document file) file that cannot be edited by someone else after you submit it. Saving the document under your name helps avoid confusion for the hiring manager and makes your application stand out.

If an employer does not accept the attachments, you should then copy your cover letter and paste it as the body. Ensure that you have corrected the formatting, as copy-pasting may affect the original format of the letter. In this case, once the hiring manager opens your email, they will directly see your cover letter.

Add an informative subject line

A subject line states the purpose, and it should be short, precise, and grammatically correct to establish professionalism. In addition, it helps the hiring manager understand its purpose and helps your application stand out among other applicants. The length of the subject line should be between 46 and 70 characters. Ensure that you mention the position you are applying for and your name in the subject line. This information helps the hiring manager know the position you are applying for and differentiate different cover letters.

On the email subject lines, write “Customer Service Representative- Mike Bond.”

Start with a greeting

Start the cover letter with a greeting and keep it professional, not friendly. Mentioning the hiring manager’s name creates a natural bond and interest in the hiring manager. It also increases your chances of getting hired.  Before sending the application, research the company’s website to identify the hiring manager’s name. If the name is not available on the website, you can contact the organization directly and request the name from their customer service agent. This shows that you have taken an interest in the opportunity, and you have learned how the organization and its employees operate. If you do not know the hiring manager’s name, a general phrase can be used.

“Dear sir/madam.”

Write a simple message in the body

In the body, mention the position you are applying for and state the qualities you possess that are relevant to the position. In this section, you can also mention previous work experiences that are helpful or relate to the open position. These details help increase the chances of you getting hired as some of the qualities might be what the hiring manager is looking for. Additionally, mention how you can use your skills to improve the performance or output of the organization. 

Include examples

Give examples of previous accomplishments in the cover letter, which will spike interest in the hiring manager and ensure they relate to the position you are applying for. In addition, ensure you have researched the organization’s operations so that the examples you provide positively impact the business . 

Attach URLs

URLs are links that can be attached to them to help you provide more details about your capabilities by giving the hiring manager a link to access some samples of your work. This is applicable in several fields, such as graphic design , freelance writing or art.

Close with a thank you

At the closing, remember to thank the hiring manager again for the opportunity they gave you.

“I thank you for the opportunity and am looking forward to your response.”

Sign off with your signature

Signing off on the cover letter shows professionalism. Use courteous words such as sincerely, best regards, or thank you. In addition, a digital signature can be added along with an email and personal telephone number. These details ease communication in the case the hiring manager wants to give feedback or request additional details.

Attach your resume

Attach your resume, as it helps the hiring manager know you and your level of education, work experience, and personal interests. Ensure that your resume is written in a professional way to capture the attention of the hiring manager.

Cover Letter Samples

Following are some samples given for your better understanding:

Sample Cover Letter for a Graphic Designer Position

Subject: Application for Graphic Designer Position – Jane Doe

Dear Mr. David Smith,

I am writing to express my interest in the Graphic Designer position listed on BrightWeb Solutions’ website. With a Bachelor’s degree in Graphic Design from the Art Institute of Chicago and over five years of professional experience, I am eager to bring my creativity and expertise to your team.

At my current role at CreativeEdge Marketing, I successfully led the redesign of the company website and managed various digital design projects, resulting in a 30% increase in online engagement. My proficiency in Adobe Creative Suite, coupled with my passion for innovative and responsive design, aligns well with the requirements of your position.

I am particularly excited about the opportunity at BrightWeb Solutions because of your commitment to cutting-edge digital solutions. Your recent overhaul of the E-commerce platform for Luxe Fashion was both impressive and inspiring, and I am keen to contribute to similar groundbreaking projects.

Attached is my resume and portfolio for your review. Thank you for considering my application. I look forward to the possibility of discussing my potential contribution to your esteemed design team and am available for an interview at your earliest convenience.

Best regards,

[email protected]

(555) 123-4567

Sample Cover Letter for a Project Manager Position

S ubject: Project Manager Position Application – John Smith

Dear Ms. Emily Johnson,

I am reaching out to apply for the Project Manager position at Global Tech Innovations, as recently advertised on LinkedIn. My extensive experience in project management within the technology sector, coupled with a strong understanding of agile methodologies, positions me as an ideal candidate for this role.

In my current role at TechSolutions Inc., I spearheaded the ‘Smart Home Integration’ project, leading a team of 15. The project not only finished 20% ahead of schedule but also 15% under budget, demonstrating my ability to efficiently manage resources and drive results. My approach is results-oriented and efficiency-driven, perfectly aligning with the dynamic and innovative ethos of Global Tech Innovations.

I am particularly impressed by Global Tech’s dedication to smart technology solutions, especially your recent breakthrough in AI-powered automation systems. I am excited about the prospect of leveraging my experience in project management and strategic planning to contribute to such innovative endeavors.

Enclosed is my resume for your review. I am keen to discuss how my background and skills would be beneficial to Global Tech Innovations. Please feel free to contact me to arrange an interview at your convenience.

Thank you for considering my application.

(555) 987-6543

Key Takeaways

The two sample cover letters exhibit several key elements that make them effective and useful for job applicants writing similar letters.

• Both letters start with a clear subject line that specifies the position being applied for, immediately clarifying the purpose of the email. The salutation is formal and addresses the hiring manager by name, which adds a personal touch.
• Each letter highlights the applicant’s relevant educational background and work experience. 
• Both applicants detail specific achievements in their current roles, quantifying their success. They also mention specific skills pertinent to the job (e.g., proficiency in Adobe Creative Suite for the graphic designer, experience in leading a team for the project manager).
• Each letter shows that the applicant has researched the company and understands its objectives.
• Both letters end with a polite thank you, an invitation for further discussion or interview, and provide contact details, making it easy for the employer to follow up.
• The tone is professional and enthusiastic, demonstrating the applicant’s eagerness and fit for the role. The structure is well-organized, flowing logically from the introduction to the body section to the conclusion.

Email Cover Letter Examples

Below is a cover letter template:

Subject Line: Application for (the position you are applying for)

Dear (name of the hiring manager),

Following your advertisement (mention where you saw the advertisement), I am writing to express my interest in the (position you are applying for) in your organization. I have attached my resume as requested in the application guidelines.

I have vast experience in (mention a similar position), and I will use my capabilities to ensure that I fulfill the organization’s goal. I am a fast learner, a participant in teamwork, a keen listener, and a problem solver, and I will ensure that I do my best to satisfy the customers’ needs.

I am looking forward to your response and learning more from the organization to drive us towards its success. Thank you.

Kind regards,

First Last Name

Tips for Writing the Cover Letter

When writing it, ensure that you follow a specified format, and the following tips should be put into prior consideration.

Use a professional address

Along with the subject line, your email address is the first thing the hiring manager will see. Therefore, you need to create a good impression by using a simple one. Use a professional email address, as it shows decency and also increases your chances of getting hired. A professional address should be short and can be generated from your name.

Save your file correctly

Save it correctly to avoid a change of format when the document is changed from a Word document to a PDF document. Saving also entails ensuring that the correct topic sentence is used, making it easier for the hiring manager to identify the file and the position you are applying for. Ensure that you save your file as .doc or .pdf to preserve the original outlook of the cover letter. Moreover, ensure that you save the file name as first name-last name-cover letter, {Smith-Simon-cover letter} to make it easy for the hiring manager to trace your cover letter after they download it from the email attachments.

Pick a strong subject link

Pick a strong subject line that should entail your first and last name and the title of the position you are applying for. These details make it easier for the hiring manager to identify the position you are applying for, making your email stand out.

Keep it short and straightforward

Ensure that it is short and straightforward, only keeping your focus on the main ideas. A short email saves time for the hiring manager and gives them the chance to read through the entire letter. This increases your chances of getting hired.

Do some research

Doing detailed research before sending the cover letter is crucial, as it helps you identify important aspects of the company. Ensure that you confirm the open position so that you can apply for the correct job offer . Research the name of the hiring manager or contact the office number available on their website to confirm the name so that you can mention the hiring manager’s name.  

Send yourself a test email

You can send yourself a test email of your application and the attachments to see how it will appear to the recipient. This is important as it helps you know if the formatting is correct and if all attachments open correctly. After the test, you can send the application to the hiring manager, as there will be a minimal chance of errors on the cover. 

Check job application guidelines

Before submitting it, check the application guidelines closely, as different organizations provide different application procedures. Verify if the company has specified if the cover email should be sent as an attachment or as part of the main body. Following the correct specifications increases your chances of being hired. 

Final Thoughts

A cover letter is an important document that is used to support a resume by giving additional details about you as an applicant. Therefore, it is essential to follow specific guidelines while sending the application and ensure that the cover letter has the correct format. The letter should be written in a formal tone. The applicant’s details, including their name and email address, should be included on the cover letter.

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Email Cover Letter

Cover letter maker.

When applying for a job, traditionally, a person would walk into a company’s recruitment or personnel facility to submit their application letter or resume. Now that the world has developed technologically, applying for jobs using computers and internet as well as sending an email cover letter and resume have increased rapidly.

Most companies looking for potential hires now opt to post their job vacancy notices through job sites, resulting in people applying for jobs via email. This is more convenient for both the company and the applicant. Some companies even have on their sites a box where one can write and submit their cover letter.

Email Cover Letter for Job Application Template

• Google Docs
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Size: 45 KB

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Sample Email Cover Letter Template

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Accounting Email Cover Letter

Accounting internship email.

Size: 20 KB

Sample Accounting Email

Accounting Finance Email Letter

Size: 49 KB

Sample Business Email Letter

Size: 46 KB

Administrative Email Cover Letter

Administrative assistant email.

Size: 65 KB

Graduate Email Cover Letter

Recent graduate email.

Size: 213 KB

Getting to Know an Email Cover Letter

An email resume cover letter is the same cover letter that an applicant would make in response to a job vacancy. The only difference is, email cover letters are submitted by electronic means. Email cover letters deliver the interest of a person to apply for a job position that is currently in demand by a company or any organization.

This reliance on email as a ubiquitous source of sending professional formal letter means that now even resignation letters are submitted via email.

How to Create an Email Cover Letter

An email cover letter is just one kind of  professional email . Email cover letters are written in the same manner with that of a professional email, starting from the subject down to closing.

An email cover letter is written to introduce yourself. After telling something about yourself, discuss briefly about the job that you are applying for and how your capabilities or skills as well as your experiences qualify you for the position. Business email cover letters should also mention that a resume is attached with the email.

Business Email Cover Letter

Business analyst email.

Size: 253 KB

Internship Email Cover Letter

Student internship email cover.

Accounting Internship Email Letter

Size: 73 KB

Nursing Email Cover Letter

Nursing job email cover.

Medical Email Cover Letter

Medical assistant email letter.

Size: 98 KB

Medical Receptionist Email

Size: 296 KB

Tips for Making an Email Cover Letter

When making an email cover letter, there are things that we should and should not include in the letter.

• Name and Contact Information. Cover letters should indicate the applicant’s name and contact information as well as the name and company details of the person addressed. When writing for an unknown person, use salutations like “To whom it may concern,” but as much as possible, find out the names. At the end, remind the reader how you can be best reached.
• Job Position Applied for.   Job application email  cover letters are supposed to be a response to the vacant job position, thus, one should state which job position is applied for.
• Talk about Relevant Skills. After the introduction and the purpose of writing the letter, talk about the various skills that qualify you for the position applied for.
• Summary for Qualification. Job advertisements indicate what qualities an applicant should preferably have. With that, write a summary why you are perfect for the job.
• Attachments. Do not forget to mention about the attached resume and other supporting documents.
• Mistakes and Errors. Before sending the email message, be sure to double-check the grammar, spelling, and accuracy of information, especially the spelling of company names and details.
• Other Job Application. When writing a cover letter, refrain from mentioning about other job positions you are applying for. Discussing it creates hesitation on the company’s end to hire you. Some may use this to create a sense of desirability, but it can backfire easily and make you seem like you don’t want this particular job that badly.

Office Email Cover Letter

Office manager email cover.

Office Assistant Email Letter

Job Email Cover Letter

Job application email.

Size: 66 KB

Why You Need a Cover Letter

A cover letter is the first thing an employer would read when you’re applying for a job.

The cover letter aims to introduce applicants to the potential employer. As the name suggests, it provides a cover or umbrella introduction of who you are as a candidate for the job.

It goes into the basic information and then mentions the job position you are applying for. These cover letters aim to showcase an applicant’s skills and qualities that makes him or her right for the job.

A well-written cover letter also signals good communication skills, encouraging an employer to look at the applicant’s resume and request an interview.

Why Send the Cover Letter via Email?

Corporations are busy places and hiring managers are busy people. In order to streamline the hiring process, the matter of time and efficiency is of utmost importance.

With the ubiquity of email signature as the dominant communication medium in most workplaces, companies are requesting all applicant submissions through email. This helps them to process through many applications at once. This also means they will be able to scan and discard applications that immediately fall beneath their standards.

This presents a double-challenge situation, making it all the more important that your email example in pdf stands out among the barrage of other emails the typical manager has to sift through in a day.

Job Inquiry Email Cover Letter

Part Time Job Email Cover

Size: 13 KB

Sample Cover Letter

Size: 23 KB

Customer Service Email Cover Letter

Size: 38 KB

Professional Email Cover Letter

Size: 12 KB

Formal Cover Letter

Size: 15 KB

Legal Email Cover Letter

Why You Need (Email) Cover Letters, continued

Your main goal when applying for a job is to get the position. To make that happen, you have to impress the employer and convince them that you are the right person for the job offer email .

The benefits of including your application when it is not a requirement:

• Highlights positive traits. Cover letters gives you the opportunity to talk about your capabilities and skills that would greatly contribute to the job position you are applying for.
• Clarifies the job applied for.   Email address cover letters allow you to specifically indicate what job position you are applying for. With that information, applicants will save employers from being confused as to what job you should be assigned to and help them better screen appropriateness for that position.
• Introduces personality.  From the writing style, applicants can make a good first impression, if that personality is right for the job.

Text prompt

• Instructive
• Professional

Write a cover letter for a college student applying for an internship at an educational technology company

Form a cover letter for a high school student seeking a part-time job at a local bookstore.

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Email Cover Letter Template – 10+ Free Word, PDF Documents Download!

An email cover letter template is much similar to the usual cover letter template except you don’t start with your address and the employers’ address. The Free Cover Letter Templates starts with salutation only. Indicate the job you are applying for in the subject line of your email.

Sample Email Cover Letter Template

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How to Email a Resume and Cover Letter Attachment

Sample Email for a Job Application With Attachment

Ashley Nicole DeLeon / The Balance

Depending on the job for which you're applying, you may need to attach your resume and cover letter to an email as you reach out to the hiring manager. That's often the case with smaller employers. For other employers, you'll generally apply online or via a job board, but you'll still want to know how to properly attach a resume and cover letter in case you're coordinating any interviews via email.

What's the easiest way to attach your resume and cover letter to an email message? When you're asked to send a resume or cover letter via email, follow these steps to ensure you have correctly attached your documents. You'll also want to explain what you are sending and why, add your signature to the email, and include a subject line that will get your message opened and read by the recipient.

Key Takeaways

• Most employers request a Microsoft Word document or a PDF file of your resume. 
• It's easy to save your documents in the file format requested by an employer.
• When saving your documents, use your name as the file name.
• Include a subject line that states who you are and what job you are applying for in the email message.

Check the Employer's Instructions

When you apply for jobs via email , the employer may require you to send your resume and cover letter as an attachment to an email message. It's important to send your attachments correctly, include all the information you need so your email message is opened and read, and let the receiver know how they can contact you to schedule an interview.

What's most important is to follow the employer's instructions and send exactly what they have asked for in the format it's requested. If you don't, your message may end up in a spam or trash folder.

Save Your Cover Letter and Resume

When sending your cover letter and resume attachments, the first step is to save your resume as a PDF or a Word document. The job posting should specify how to send the attachment. This way, the receiver will get a copy of the resume in the original format.

If there aren't instructions on how to send your documents, submit your resume as either a Microsoft Word document (.doc or .docx) or as a PDF file. These are the formats most commonly preferred by employers, and it's easy to save the documents and add them as attachments to your email message.

You can either save your cover letter in document format or write it directly in the email message.

Save as a Word Document

If you have word processing software other than Microsoft Word, save your resume as a Word (.doc or .docx) document. Select File , then Save As .

Save a Google Doc as a Word Document

If you don't have Microsoft Word, you can save a Word (.docx) version of a Google Doc. Select File then Download and choose Word Document (.docx).

How to Save as a PDF

Whether the employer requests a PDF file or you opt to send a PDF, here's how to convert a document file.

To save a Word document as a PDF:

• Select  File then Save As  in Microsoft Word.
• Select  PDF  from the  Format  drop-down menu.

To save a Google Doc as a PDF:

• Select  File then Download and choose  PDF Document .

Choose a Unique File Name

When saving your document, use your name as the file name , so the employer knows whose resume and cover letter it is, i.e., janedoeresume.doc or janedoecoverletter.doc.

Don't simply use "resume" as a file name because it will be hard to differentiate your resume from those of the other applicants.

Include a Subject in the Email Message

The subject line is one of the most important parts of the email messages you send to apply for jobs. If you don't include one, your message may not even get opened. 

Your email message must include a subject line, and it should explain to the reader who you are and what job you are applying for. Be specific, so the recipient knows what he or she is receiving. Employers often hire for many positions at the same time, so include both your name and the job title.

Add a subject to the email message before you start writing it. That way, you won't forget to include it afterward.

Here's what to write:

Subject: Your Name - Job Title

If the employer requests additional information, like a job ID number, be sure to include that too.

Write an Email Message to Send With Your Resume

Once you have saved your resume and cover letter, and they are ready to send, the next step is to write an email message to send with your documents.

First, open your email account. Then click on Message at the top left of the screen or click on File > New > Message .

You can either write your cover letter as part of the email message or send it as an attachment. Here's how:

Write Directly in the Email

You can either type your cover letter directly into the email message , copy and paste it from a word processing document, or if the company requests an attachment, send your cover letter and resume with the email message. So, your choices are to send a cover letter attachment or to use the email message as your cover letter.

If you are attaching a cover letter, your email message can be brief. Simply state that your resume and cover letter are attached. Offer to provide additional information and let the reader know how you can be contacted.

Be sure to follow the directions in the job posting for how to apply when sending your cover letter and resume or your application may not be considered.

Adding Your Signature to the Email

It is important to include an email signature with your contact information, so it's easy for hiring managers and recruiters to get in touch with you.

Include your full name, your email address, and your phone number in your email signature, so the hiring manager can see, at a glance, how to contact you. If you have a LinkedIn profile , include it in your signature. Do the same with any other social media accounts you use for career and business purposes.

Sample Email Signature

Jared Harshbarner jared.harshbarner@email.com 617-123-3790 linkedin.com/in/jared.harshbarner

How to Add Your Signature

To add your signature to your email message, click on File > Insert > Signature if you have a signature saved that you use for job searching. If you haven't created an email signature, type your contact information (name, email address, phone, LinkedIn) at the bottom of your message.

Attach Your Resume and Cover Letter to an Email Message

Once your email message is ready to send, you need to attach your resume and cover letter to your message:

Click on Insert > Attach File. Your email client will display a list of files in the default file folder of your computer. If your resume and cover letter are stored in a different folder, click on the appropriate folder.

Click to select the file you want to add to your email message , and then click on Insert to attach the document to your email message. Take the time to carefully proofread the message before you send it.

Before you click Send , send the message to yourself to be sure all the attachments come through, and your email message is perfect.

Send a copy of the message to yourself, as well as to the company, so you have a copy for your records. Add yourself as a BCC (blind carbon copy) by clicking BCC and adding your email address.

Then click Send , and your cover letter and your resume will be on their way to the employer.

Review a Sample Email Message

Here's a sample email message sent with resume and cover letter attachments to apply for a job.

Subject: Sarah Smith – Museum Docent

Dear Ms. Cooper,

I’m writing to apply for the summer docent program at the Museum of Local History.

I have extensive docent experience, having volunteered at both the Harbor Museum and ABC Art, and have led tours both as a student leader and a member of the town historical society. In addition, I’m a lifelong town resident and an enthusiastic amateur historian.

I’ve attached my cover letter and resume for your review. I hope you’ll contact me at your convenience to discuss the program and arrange an interview. Thank you for your time.

Sarah Smith sarah.smith@email.com 555-555-1234 linkedin.com/in/sarahsmith

Frequently Asked Questions (FAQs)

Is it better to send a word document or a pdf to apply for a job.

A PDF file retains the format of your resume and letter, so the recipient will see them as you wrote them when they open the file(s) you sent. A Word document is easily read by the Applicant Tracking Systems (ATS) that employers use to manage job applications. What's most important is to follow the company's application guidelines.

How can I be sure my documents are formatted correctly?

Send a test message, and email your resume and cover letter to yourself before you send it to the employer. That way, you'll know your documents are formatted and attached correctly.

ZipJob. “ Should You Send Your Resume as a PDF or Word Doc? "

Google. " Create, View, or Download a File ."

Microsoft. " Save or Convert to PDF or XPS in Office Desktop Apps ."

Adobe. " How to Convert a Google Doc to a PDF ."

Cover Letter Templates you Download with One Click

We don’t want your email, have you pay, or fool you.

Microsoft Word Cover Letter Templates

Thesee free Word cover letters formats by Microsoft . They are freely editable to your liking. These formats work best in the newer versions of Word. Most of these templates are fully editable to your liking. Color, format and all the content, edit to make your own stunning cover letters! For free, with direct downloads.

Classey Casey

Clean Green

Edgy Edward

Geometric 1

Geometric 2

Jack Wilson

Download them directly with one click. The formats might not be compatible or work optimal with older verions of MS Word.

Little Grey

Retro Ricky 1

Retro Ricky 2

Retro Ricky 3

Simply Good

We earn by promoting  resume.io’s cover letter generator, which is completely free, always. If you later become a paying subscriber to their resume builder tool, we earn a commission, at no cost to you.

Google Doc Cover Letter Templates

Swiss Template

Spearmint Template

Modern Template

Minimal Template

Free cover letter templates.

These cover letters have been made with the, absolutely free, cover letter tool (AI-assisted) from  Resume.io .

Here you can download the Pdf- & JPEG files, but with the tool, also in Word format, so you can keep editing them yourself.

Cover Letter Template

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Use the cover letter builder tool and make matching resume’s. Fill in and download yours. Easy does it.

Cover Letter Template 13

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Cover Letter Template 27

How to end a cover letter.

A few good and quick tips on how to end your cover letter strong and convincing.

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Simple cover letter templates

Finish your application and get hired with ease. Our simple templates are the right balance of attractive and functional design.

Reviewed by the community. Trusted by professionals

The perfect simple cover letter template to get the job done.

Who ever said simple was a bad thing? Sometimes a basic design that’s both straightforward and classy is just what you need to get your application finished and in the hiring manager’s inbox. After all, you can’t get hired if you don’t submit your materials. Our simple cover letter templates are perfect for the moments when speed and ease count for everything.

One of the biggest advantages of simple cover letter templates is their versatility. Whether you’re a high school student looking for your first job, a seasonal employee or skilled professional in a trade industry, a simple cover letter template keeps the focus on you, your abilities and experiences.

When to pick a simple job application letter template

There are dozens of instances when a simple job application letter template is the best choice. When applying to multiple positions at similar types of companies, in retail for example, you’ll want a job application letter that you can put together and edit quickly. These templates are perfect for when the content of your job application letter should be the star of the show.

That’s not to say that a simple job application letter lacks style. On the contrary, its strengths lie in its ability to highlight your skills and achievements without calling too much attention to itself. This collection of templates are elegant and timeless, meaning the cover letter you create today will look its best even in future applications.

Explore why a good resignation letter is important and how to write it, and check out our free resignation letter examples.

Top 5 why choose a simple cover letter for a resume

• This is your first cover letter and you want to keep the format simple
• You’re aiming to keep the focus on your letter’s writing and content
• You appreciate classic design that works well for a variety of positions
• You work in a skills-based industry where no-frills formatting is preferred
• You need to create a cover letter quickly and easily

What makes a basic or simple application letter

A basic or simple application letter doesn’t get bogged down by the details. It remains classy and classic by keeping the focus on the important stuff – your strengths and abilities. Our basic and simple application letter templates help you to achieve this goal by serving as a blank canvas for your personal expression and perspectives.

One mistake many applicants make is writing with too much professional jargon or overly complex grammar. Just like your template, it’s OK to keep your writing simple and effective. Don’t be afraid to capture your natural tone of voice.

In order to make your basic application letter stand out, you should use emotive language and strong action verbs to bring your anecdotes and experiences to life. It’s also important to keep your letter concise and focused on the key qualities that make you a great fit for the position. With an application letter or resume , there’s no need to over-complicate the process – it’s all about writing a letter that gets you hired!

Free simple cover letter template – download as PDF or Word file

At Resume.io, our mission is to help you land the job you’re after without wasting precious time and energy. That’s why we offer a free simple cover letter template that you can download as a PDF or Word file. Edit your document in the program that’s most comfortable for you so you can submit your application and get back to the things that matter most.

Here is exactly how you can write a cover letter that will stand out from the crowd, and help you land that interview.

With our free simple cover letter template, you can be sure you’re getting a classic design that will benefit you in virtually any position or industry. These simple templates are the best of both worlds when it comes to style and functionality. And most importantly, they make sure the emphasis stays on you. Check out our collection to see how a free simple cover letter template can enhance any application and don't forget to check out our simple resume templates ! 

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10+ “Catalyst” Synonyms To Put In Your Resume [With Examples]

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Looking for “catalyst” synonyms to put in your resume?

Sometimes, it can feel like the word “catalyst” is the only option you have when referencing your past jobs and projects.

However, when you finish crafting your resume, you may realize you got a little too carried away with your use of the word.

So how can you find another word for “catalyst” that still communicates exactly what you want in your resume?

In this article, you'll find more than just a list of synonyms: you'll also find examples of how to use these words in each section of your resume.

At the end of this article, I'll share a secret tip on how to level up your resume writing.

You can read this piece from top to bottom or jump to the specific sections below:

10+ Synonyms For “Catalyst” To Put In Your Resume

How to use “catalyst” synonyms on your resume (with examples).

• How To Take Your Resume Writing To The Next Level (With Free Resources!)

Taking Your Resume To The Next Level: Final Steps

Key takeaways to writing a job-winning resume.

Let's get started!

Below, you can find a list of 10 synonyms for “catalyst” to add to your resume:

• Instigator : Emphasizes someone who initiates change.
• Driver : Suggests being a motivating force behind progress.
• Facilitator : Implies enabling or simplifying processes.
• Motivator : Suggests driving others towards action or success.
• Activator : Implies triggering key actions or projects.
• Influencer : Conveys someone who shapes or directs outcomes.
• Change agent : Implies leading transformative processes.
• Stimulator : Suggests energizing or encouraging new ideas.
• Spearhead : Suggests taking the lead in a new task or project.
• Initiator : Implies starting new projects, ideas, or changes.

Now that you've seen the top 10 synonyms for “catalyst,” here's how you can use them in a sentence:

1. Using “instigator” as another word for “catalyst”

“Instigator” emphasizes someone who sparks or initiates change.

Using “catalyst”:

Acted as a catalyst for improving team collaboration, increasing project completion rates by 25%.

Using “instigator”:

Acted as an instigator for improving team collaboration, increasing project completion rates by 25%.

2. Using “driver” as another word for “catalyst”

“Driver” suggests being a motivating force behind progress.

Served as a catalyst for developing a new customer service process, leading to a 30% satisfaction improvement.

Using “driver”:

Served as the driver for developing a new customer service process, leading to a 30% satisfaction improvement.

3. Using “facilitator” as another word for “catalyst”

“Facilitator” implies enabling or simplifying processes.

Worked as a catalyst in cross-functional team coordination, reducing product launch time by 15%.

Using “facilitator”:

Worked as a facilitator in cross-functional team coordination, reducing product launch time by 15%.

4. Using “motivator” as another word for “catalyst”

“Motivator” suggests driving others towards action or success.

Acted as the catalyst for boosting employee engagement through creative team-building activities.

Using “motivator”:

Served as the motivator for boosting employee engagement through creative team-building activities.

5. Using “activator” as another word for “catalyst”

“Activator” implies triggering key actions or projects.

Served as the catalyst behind the launch of a new product line that increased revenue by 20%.

Using “activator”:

Served as the activator behind the launch of a new product line that increased revenue by 20%.

6. Using “influencer” as another word for “catalyst”

“Influencer” conveys someone who shapes or directs outcomes.

Played the role of a catalyst in shaping the company's strategic vision, resulting in a 15% increase in market share.

Using “influencer”:

Played the role of an influencer in shaping the company's strategic vision, resulting in a 15% increase in market share.

7. Using “change agent” as another word for “catalyst”

“Change agent” implies leading transformative processes.

Functioned as a catalyst for organizational change, leading a digital transformation that improved efficiency by 25%.

Using “change agent”:

Functioned as a change agent for organizational change, leading a digital transformation that improved efficiency by 25%.

8. Using “stimulator” as another word for “catalyst”

“Stimulator” suggests energizing or encouraging new ideas.

Served as a catalyst for creative ideation in product development, contributing to a 10% boost in innovation outputs.

Using “stimulator”:

Served as a stimulator for creative ideation in product development, contributing to a 10% boost in innovation outputs.

9. Using “spearhead” as another word for “catalyst”

“Spearhead” suggests taking the lead in a task or project.

Acted as a catalyst for fast-tracking project timelines, completing deliverables 2 weeks ahead of schedule.

Using “spearhead”:

Spearheaded the fast-tracking of project timelines, completing deliverables 2 weeks ahead of schedule.

10. Using “initiator” as another word for “catalyst”

“Initiator” implies starting new projects, ideas, or changes.

Served as a catalyst for launching the company’s first sustainability initiative, leading to a 20% reduction in energy consumption.

Using “initiator”:

Served as an initiator for launching the company’s first sustainability initiative, leading to a 20% reduction in energy consumption.

Want To Take Your Resume Writing To The Next Level?

Writing a resume isn't just about listing your work experience, education, and skills. You need to sell yourself too !

This means you'll need to craft compelling resume bullets that really grab the attention of recruiters and hiring managers.

Sure, you could go with something like: Marketing Manager with 10+ years of experience.

Or, you could go with something like this:

Marketing Manager with 10+ years of experience crafting compelling B2B campaigns that increased brand recognition by 25%.

Much better, right?

That's because I used a secret formula that includes a reasonable amount of hard and soft skills, action words, measurable results, and common words.

You can use ResyBullet.io to scan, score, and upgrade your resume bullets in a few seconds. Here's what I scored for the resume bullet above:

To scan and improve your resume bullet, simply head over to ResyBullet.io or copy and paste your resume bullet below:

Aim for a score over 60, and you'll be good to go!

Not sure what metrics to include in your resume? This post from Austin's LinkedIn brings 5 ways you can uncover metrics for any role:

To recap, here's a video that walks through the entire process of writing a job-winning resume bullet:

Finding the right words for your resume can go a long way when you're applying online. Not only do you want to use compelling language, but you also want your resume to get past ATS filters. To do this, you'll need to match the keywords in your resume with the ones in the target job description.

The best way to do this is by using a resume scanner like ResyMatch.io to scan and score your resume with your target job in just a few clicks. Simply upload your resume and paste the job description below:

Copy/paste or upload your resume here:

Click here to paste text

Upload a PDF, Word Doc, or TXT File

Paste the job post's details here:

Scan to compare and score your resume vs the job's description.

Scanning...

After you've optimized your resume with the right keywords, how about ramping it up with a job-winning resume template? Pick one of the templates below from ResyBuild.io to get started:

Now that we've gone through the best synonyms for “catalyst” to put in your resume, here are my final takeaways for writing a job-winning resume:

• Review every instance of “catalyst” in your resume.
• Review the list of synonyms in this article and update your resume so you don't have more than 2-3 instances of “catalyst.”
• Run each of your resume bullets through ResyBullet.io and make sure they score >60.
• Run your entire resume through ResyMatch.io and make sure it's optimized for the roles you are targeting.
• Ramp up your resume with one of our job-winning resume templates from ResyBuild.io .

Follow these steps, and you're sure to end up with a job-winning resume!

Good luck out there!

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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Panduan & contoh ayat email untuk hantar dokumen

Dalam dunia profesional hari ini, email telah menjadi medium komunikasi utama untuk pelbagai urusan formal. Kenapa email begitu popular? Ia cepat, efisien, dan boleh dijadikan rekod rasmi.

Walaupun terdapat aplikasi lain seperti WhatsApp dan Telegram, email tetap menjadi pilihan utama kerana ia menawarkan struktur dan formaliti yang sesuai untuk urusan profesional.

Email membolehkan penghantaran dokumen dalam pelbagai format serta penyimpanan dan pengurusan yang mudah. Dengan rekod penghantaran dan penerimaan, email menyediakan bukti komunikasi yang boleh dirujuk semula bila-bila masa diperlukan.

Artikel ini akan memberikan panduan dan contoh-contoh ayat untuk menghantar dokumen kerja dengan cara yang betul.​​

• ​​ Apakah Itu lampiran dokumen email?

Panduan menulis email untuk hantar dokumen

• Tips kandungan email untuk menghantar dokumen

Contoh ayat email untuk hantar dokumen

Soalan lazim (faq) mengenai panduan & contoh ayat email untuk hantar dokumen, apakah itu lampiran dokumen email.

Lampiran dokumen email adalah fail yang disertakan bersama email untuk tujuan tertentu.

Lampiran ini memainkan peranan penting dalam menyampaikan maklumat tambahan yang tidak dapat dimuatkan dalam badan email itu sendiri. Contohnya, jika anda memohon pekerjaan, anda perlu melampirkan resume atau CV anda.

Dokumen-dokumen ini memberikan maklumat tambahan mengenai kelayakan dan pengalaman anda. Ini membantu majikan memahami konteks email dan maklumat yang disampaikan dengan lebih baik.

Cara anda menulis email mencerminkan sikap profesional anda. Berikut adalah panduan yang boleh anda ikut ketika menulis email untuk hantar dokumen yang penting:

1. Tentukan fail yang ingin dihantar

Pastikan dokumen yang ingin dihantar lengkap dan disimpan dalam format yang betul, seperti PDF atau Word. Periksa semula dokumen untuk sebarang kesilapan atau kekurangan. Pastikan nama dokumen jelas tentang isi kandungan utama contohnya “Resume Kerja 2024_Shahirah Binti Sulaiman_Syarikat ABC Sdn Bhd”.

Ini memudahkan anda atau penerima mencari dokumen kelak bila perlu.

2. Baris subjek

Subjek email harus jelas dan tepat. Contoh: "Permohonan Kerja - Nama Anda" atau "Laporan Jualan Bulanan - Mei 2024".

3. Isi kandungan email

Mulakan email dengan sapaan yang sesuai seperti "Salam Sejahtera Tuan / Puan". Tulis isi kandungan email dengan gaya bahasa yang jelas dan formal, nyatakan tujuan email dengan ringkas dan padat, serta senaraikan dokumen yang dilampirkan.

4. Lampirkan dokumen

Sebelum menghantar email, pastikan anda telah melampirkan fail yang diperlukan. Sebaiknya, dokumen yang dihantar hendaklah dalam format yang diterima umum seperti PDF atau Excel versi terkini supaya formatnya tidak berubah apabila dibuka oleh penerima.

5. Semak dan hantar email

Semak semula email sebelum menghantarnya agar tiada sebarang kesilapan. Pastikan semua maklumat adalah tepat dan dokumen telah dilampirkan.

Tips kandungan email untuk menghantar dokumen ​

Antara tips utama untuk menghantar email yang profesional adalah seperti berikut:

• Menulis mesej dengan ringkas dan padat.
• Gunakan bahasa yang jelas dan terus terang.
• Pastikan anda sertakan maklumat penting mengenai tujuan email atau konteks dokumen tersebut.
• Sentiasa berkomunikasi dengan sopan dan profesional ketika menulis email.

Dengan cara ini, mesej anda akan jelas dan penerima akan memahami maksud anda dengan mudah.

Berikut adalah beberapa contoh ayat untuk menulis email bagi menghantar dokumen berdasarkan pelbagai situasi. Anda boleh menggunakan ayat-ayat ini sebagai panduan untuk memastikan komunikasi anda lebih jelas dan profesional.

Ayat email untuk hantar dokumen kerja

Apabila mengirim dokumen seperti resume kepada jabatan HR, pastikan email anda ringkas, tepat, dan profesional. Berikut adalah contoh ayat yang boleh digunakan untuk menghantar dokumen PDF, termasuk lampiran resume anda.

Subjek: Permohonan Jawatan Eksekutif Pemasaran – Alia Binti Sharif

Saya, Alia Binti Sharif, ingin memohon jawatan Eksekutif Pemasaran yang telah diiklankan di laman web syarikat ABC Sdn Bhd. Saya amat tertarik dengan peluang ini kerana ia sepadan dengan kelayakan dan minat saya dalam bidang pemasaran.

Saya memiliki Ijazah Sarjana Muda dalam Pemasaran dari Universiti Malaya dan telah bekerja sebagai Eksekutif Pemasaran di DEF Sdn Bhd selama tiga tahun. Pengalaman saya termasuk pengurusan kempen pemasaran digital, analisis data pelanggan, dan pembangunan strategi pemasaran yang efektif.

Saya yakin bahawa kelayakan serta pengalaman saya dalam bidang pemasaran akan memberi sumbangan yang positif kepada syarikat Tuan/Puan. Saya berharap dapat menjadi sebahagian daripada pasukan ABC Sdn Bhd dan menyumbang kepada kejayaan syarikat.

Bersama-sama email ini, saya menyertakan resume dan surat permohonan kerja sebagai lampiran untuk rujukan pihak Tuan/Puan.

Terima kasih atas perhatian dan pertimbangan pihak Tuan/Puan. Saya berharap dapat mendengar maklum balas daripada anda dalam masa terdekat.

Sekian, terima kasih.

Yang benar,

Alia Binti Sharif ⁠019-xxxxxxx ⁠ [email protected]

Untuk contoh email yang lebih lengkap, rujuk artikel utama kami di sini.

Baca: 5 Contoh Email Mohon Kerja Terkini

Ayat email untuk hantar dokumen dalam English

Email dalam Bahasa Inggeris juga perlu mengekalkan nada profesional dan sopan, dengan format yang teratur dan jelas. Pastikan anda tidak lupa untuk menyertakan lampiran PDF seperti resume dan surat pengantar bersama email tersebut.

Subject: Application for Sales Manager Position – Nurul Aisyah Binti Hassan

Dear Hiring Manager,

I am writing to apply for the Sales Manager position as advertised on the ABC Sdn Bhd website. I am excited about the opportunity to join your esteemed organisation and contribute to its continued success. I am confident that my skills and experience are well-aligned with the requirements of this role.

With a solid background in sales and customer relationship management, I have consistently achieved and exceeded targets. My ability to develop and implement effective sales strategies and my dedication to fostering strong client relationships have played a key role in driving revenue growth and enhancing customer satisfaction at my previous company. Additionally, my leadership experience has equipped me with the skills to mentor and motivate sales teams to achieve their best performance.

Attached are my resume and cover letter for your review. I appreciate your time and look forward to the possibility of discussing my application further in an interview.

Thank you for your attention and consideration.

Nurul Aisyah Binti Hassan ⁠019-xxxxxxx ⁠ [email protected]

Untuk panduan lengkap yang terperinci dan contoh praktikal menulis email permohonan kerja dalam English yang menarik perhatian majikan, rujuk artikel ​ ​5 Contoh Email Mohon Kerja Dalam Bahasa Inggeris .

Ayat email untuk hantar dokumen PDF

Dalam pekerjaan seharian, terdapat banyak situasi yang memerlukan kita bekerja berpasukan, termasuklah meminta bantuan rakan sekerja untuk menyemak dokumen. Oleh itu, apabila anda melampirkan dokumen PDF dalam email, pastikan ayat anda jelas dan spesifik.

Terangkan tujuan dokumen tersebut dan apa yang anda harapkan daripada mereka, seperti semakan dan maklum balas. Ini akan memudahkan rakan sekerja anda memahami permintaan anda dan memberikan respons yang diperlukan.

Subjek: Permohonan Semakan Laporan Jualan – Projek ABC

Puan Sarah,

Saya Adrian Lim, Penolong Eksekutif Jualan dari Jabatan Sales & Marketing. Saya telah ditugaskan untuk menyusun laporan jualan produk A, B, dan C yang telah dilancarkan dalam kempen awal tahun ini. Bersama-sama email ini, saya lampirkan laporan jualan terkini untuk projek ABC. Laporan ini merangkumi data jualan dari bulan Januari hingga Jun, serta analisis prestasi jualan sepanjang tempoh tersebut.

Mohon jasa baik Puan untuk menyemak dan memberikan pandangan serta cadangan penambahbaikan sebelum laporan ini dibentangkan dalam mesyuarat bulanan yang akan datang. Pandangan dan cadangan Puan amat penting bagi memastikan laporan ini lengkap dan tepat.

Segala maklum balas Puan amat saya hargai. Terima kasih atas kerjasama dan perhatian Puan.

Adrian Lim ⁠Penolong Eksekutif Jualan ⁠019-xxxxxx ⁠ [email protected]

Email menghantar dokumen proposal atau sebutharga

Apabila anda menghantar dokumen penting seperti proposal atau sebut harga, pastikan email anda menjelaskan tujuan dokumen yang dilampirkan. Terangkan dengan jelas apa yang anda harapkan daripada penerima melalui email tersebut.

Pastikan juga untuk menyertakan butiran penting seperti tarikh akhir untuk maklum balas dan cara untuk menghubungi anda jika terdapat sebarang pertanyaan. Gunakan contoh ayat email ini untuk menghantar dokumen PDF anda. Dengan cara ini, komunikasi akan lebih lancar dan segala urusan dapat diselesaikan dengan lebih efektif.

Subjek: Proposal untuk Projek IT Infrastruktur – ABC Solutions

Nama saya Zainab Binti Ahmad dari Jabatan Pembangunan Projek di Syarikat ABC Solutions. Terima kasih atas peluang bertemu minggu lepas dan berbincang mengenai projek IT Infrastruktur. Saya mewakili ABC Solutions, ingin mengemukakan proposal lanjut untuk projek IT Infrastruktur tersebut. Dokumen PDF yang dilampirkan mengandungi butiran terperinci mengenai skop kerja, jadual pelaksanaan, dan anggaran kos.

Kami berharap Tuan dapat memberikan maklum balas selewat-lewatnya pada 20 Julai 2024. Sekiranya terdapat sebarang pertanyaan atau memerlukan penjelasan lanjut, sila hubungi saya di nombor 017-xxxx atau email ke [email protected] .

Terima kasih atas perhatian dan kerjasama Tuan.

Zainab Binti Ahmad ⁠017-xxxxx ⁠ [email protected]

Menghantar email dengan lampiran dokumen secara profesional adalah penting untuk mengekalkan kredibiliti dan etika kerja. Setiap situasi memerlukan pendekatan yang khusus, dan dengan menggunakan format yang betul, anda dapat memastikan komunikasi anda jelas, sopan, dan berkesan.

Gunakan contoh-contoh ayat email yang telah diberikan di atas sebagai panduan untuk menghantar dokumen anda dengan cara yang profesional. Ini akan membantu memperkukuhkan imej profesional anda dan memastikan mesej yang dikirim diterima dengan baik.

Dengan panduan ini, anda kini lebih bersedia untuk menghantar dokumen melalui email dengan cara yang betul dan profesional. Pastikan setiap langkah diambil dengan teliti untuk memastikan dokumen anda sampai kepada penerima dalam keadaan yang baik dan selamat.

1. Apakah yang perlu dilakukan jika dokumen terlupa dilampirkan?

Jika anda terlupa melampirkan dokumen, segeralah hantar email susulan berserta dokumen yang tertinggal. Pastikan anda memohon maaf atas kesilapan tersebut dengan sopan.

Contoh ayat email yang boleh digunakan untuk menghantar kembali dokumen ialah : “Saya ingin memohon maaf kerana terlupa melampirkan dokumen yang disebut dalam email saya sebelum ini. Saya telah melampirkan dokumen tersebut dalam email ini dan memohon maaf atas sebarang kesulitan yang timbul akibat kesilapan ini.”

2. Apakah yang perlu dilakukan jika penerima tidak membalas email?

Anda boleh menghantar email peringatan selepas beberapa hari, mengingatkan penerima mengenai email asal dan meminta maklum balas.

3. Apakah format yang sesuai untuk lampiran dokumen?

Format PDF biasanya yang paling disarankan kerana ia lebih stabil, mudah dibuka di pelbagai peranti, dan tidak mudah diubah.

4. Apakah yang perlu dilakukan jika dokumen terlalu besar untuk dilampirkan?

Anda boleh menggunakan perkhidmatan pemindahan fail seperti Google Drive atau WeTransfer untuk menghantar dokumen yang besar dengan mudah dan selamat.

5. Apakah langkah-langkah keselamatan yang perlu diambil semasa menghantar dokumen sensitif?

Anda boleh menggunakan perkhidmatan penghantaran yang menawarkan pengesahan dua faktor dan pastikan dokumen tersebut dilengkapi dengan kata laluan yang kuat. Kongsi kata laluan melalui saluran yang berbeza seperti panggilan telefon untuk mengurangkan risiko pendedahan.

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RG Kar case: Kolkata doctors may resume strike, await Supreme Court hearing

The decision was taken after three doctors and three nurses were assaulted following the death of a patient at the college of medicine and sagore dutta hospital near kolkata on friday night..

Listen to Story

• Doctors allege state government failed to deliver safety promises
• Junior doctors plan rally across state to protest Sagore Dutta Hospital incident
• Doctors partially resumed work on September 21 after 42-day protest

Junior doctors of West Bengal on Saturday night said that they would decide on resuming total 'cease work' in medical colleges after observing the state government's submission on their safety and security at workplaces during the hearing of the RG Kar case in the Supreme Court on September 30.

Their decision was taken after three doctors and three nurses were assaulted following the death of a patient at the College of Medicine and Sagore Dutta Hospital near Kolkata on Friday night.

The medics alleged that the attacks at the state-run hospital have shown that the state government has "totally failed" to deliver promises to provide them security.

"The state government has totally failed in providing us safety and security and that is the reason the attack took place in Sagore Dutta Hospital. We are giving the state some time and want to hear their submission regarding our security during the Supreme Court hearing on Monday and then from 5 pm, we will start total 'cease work' at all hospitals across Bengal," one of the junior doctors said.

"It seems that our meetings with the chief minister and the chief secretary were not taken seriously. How can patients' family members threaten one of our female colleagues to repeat what has happened at the RG Kar hospital . We do not feel secure in the hospitals, we lost all hope in the state government," he said.

The decisions were announced following a junior doctors' general body meeting held after the assaults on medics at the Sagore Dutta Hospital.

Soon after Friday's incident, junior doctors at the Sagore Dutta Hospital started "total cease work" there.

On Sunday, junior doctors would organise a rally across the state, protesting the Sagore Dutta Hospital incident.

"Where gone the assurances on our safety and security. We will go for a bigger demonstration," Aniket Mahato, a doctor who was also present there, said.

Depending on the submission on the part of the Bengal government in the Supreme Court hearing on Monday, junior doctors might contemplate whether to go for "total cease work or not", Mahato said.

Junior doctors on September 21 rejoined their duties partially at various government-run hospitals in West Bengal after a hiatus of 42 days.

They were on 'cease work' in protest against the rape-murder of an on-duty woman doctor at RG Kar Medical College and Hospital here.

Junior doctors had on Thursday written an email to Chief Secretary Manoj Pant, reiterating their demands which were "yet to be fulfilled" by the state government.