how to share presentation without notes on zoom

How to Share PowerPoint on Zoom Without Showing Notes

Sharing a PowerPoint presentation over Zoom is a great way to deliver a presentation virtually. However, you may not want to share your private speaker notes with the audience. Here are some tips for sharing PowerPoint on Zoom without showing your notes.

Set Up Presenter View in PowerPoint

Share only a portion of your screen.

When you share your screen in Zoom, you can choose to share your entire desktop or just a portion.

This shares only the slide portion without your private notes.

Use Two Monitors

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How to screen share a powerpoint presentation in zoom.

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No matter where you work, meetings all have one thing in common: PowerPoint presentations. If you use Zoom, you can easily present your slideshow to the participants by sharing your screen . Here's how it's done.

If you're the host of the Zoom meeting , you'll be able to share your screen without issue. However, if you're joining a meeting that you aren't the host of, you may need to request permission from the host to be able to share your screen.

As a general rule, we recommend that hosts disable the screen-share feature for participants by default for security reasons . If you aren't the host of the meeting, be sure to reach out to the host in advance to request permission to share your screen during the Zoom call. Hosts can always enable the feature during the call, but it's always good to be a step ahead.

If you're the host of the meeting and someone is requesting permission to share their screen during the meeting, click the up arrow next to "Share Screen" at the bottom of the window.

In the menu that appears, click "Advanced Sharing Options."

The "Advanced Sharing Options" window will appear. In the "Who Can Share" section, click the bubble next to "All Participants."

All participants in the meeting can now share their screen.

To screen share your PowerPoint presentation, go ahead and open the PowerPoint presentation that you would like to present. However, before you put the presentation in Slide Show view, you'll want to share your screen. At the bottom of the Zoom meeting window, click "Share Screen."

If you're using a single monitor, you will immediately start sharing your screen. If you're using dual monitors , you'll need to click the screen that your presentation will be shared on. In our case, that will be "Screen 2."

To begin sharing that screen, click "Share" at the bottom-right corner of the screen select window.

You're now sharing your screen. Now, in Microsoft PowerPoint, select the "Slide Show View" icon in the bottom-right corner of the application.

From here, deliver your presentation as though you were standing in front of a live audience.

If you are giving a big presentation through Zoom, you're not going to just jump straight into it. You may need to speak to the audience a bit before sharing your screen. If so, here are a few tips on how to look better on your Zoom call .

How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

By: Author Shrot Katewa

If you’ve never used Zoom, giving a presentation on it might seem a bit challenging. But, that’s a challenge we will have to learn to overcome as the world moves digital more and more day by day. The key question really is how to give a presentation on Zoom!

To give a presentation on Zoom, first, start by joining a meeting. Now open the presentation file on your computer and share the slides on Zoom using its “Share Screen” feature. You should test your camera, mic, speaker, and internet connection before you start with your presentation.

As easy as it may seem, some of you may need further detailed instructions. So, in this article, I will provide a step-by-step guide on things that you need to do in order to deliver a presentation on Zoom successfully! Plus, I will also share some tips that can help you ace your presentation on Zoom!

So, without any further delay, let’s get started!

Understanding the Zoom Application Interface

Before we understand the steps to give a presentation using Zoom, it is perhaps a good idea to acquaint yourself with the Zoom user interface first. If you are well-versed with it, then perhaps you may want to skip this section and click here instead.

Logging into Zoom

Although you can login to your account using zoom website too, but it is best to download and use the zoom app .

Once you have download the app, you will be prompted to login to your account. If you don’t have an existing account, you can either sign up or even login using your social account such as Google or Facebook. It’s actually quite simple.

If you feel that you don’t want to sign up or even use the social accounts for your meeting, you can choose to use “Sign In with SSO” option. SSO stands for single sign on and this allows you to sign in even when you don’t have an account with Zoom just once.

Zoom Home Screen

Once you’ve logged in, you will be taken to the home screen on Zoom.

There are a bunch of different things that you ca do with the home screen on Zoom. If you have been invited for a meeting, you will need to click on “ Join “. However, you will also need the meeting ID and the password for the meeting. If you don’t have the details, you will perhaps need to contact the person hosting the meeting.

You can also host the meeting yourself by using the “ New Meeting ” button. You can set a new meeting and invite others to join using this option.

Likewise, you can also schedule a meeting in the future using the “ Schedule ” option.

Furthermore, for changing the account related information, just click on your profile picture in the top-right corner of your window.

Lastly, there are several other detailed settings that you can tweak for your Zoom application. Almost all the other settings can be found in the “ Settings ” section by clicking on the “ Gear Icon “.

Zoom Virtual Meeting Window Interface

Once you are a participant in a virtual meeting, either by joining an existing meeting or by starting a new meeting, you will be greeted with an image similar to the one mentioned above.

On this screen, you will be presented with several different options. Some of the key functions that you will need to be aware of are as follows –

• Mute – Turning on the Mute or Unmute
• Video – Toggling between your Video
• Participants – Checking the names of the Participants
• Share Screen – to deliver a presentation (more on this later)
• Record – To record a meeting session
• End – Knowing how to end a meeting and exiting a call.

All the above functions will be visible on a small bar at the bottom of the window. If you are not able to see this option bar at the bottom, just hover over at the bottom part of your screen and all the options will appear .

Although there are other features that are also available for a zoom user or a participant, however, the aforementioned features should be good enough to deliver a presentation. These 6 features are at the very least something that you should be aware of.

How to Give a Presentation on Zoom (Step-by-Step)

Zoom has become a common tool for giving virtual presentations today. It is a widely used tool at conferences, meetings, and other events! If you are giving a presentation on Zoom for the first time, then perhaps you should be aware of a few things –

Here is a quick step-by-step guide on how you can give a presentation on Zoom:

Step 1: Install Zoom

Download and install the Zoom application to your desktop. To download the application, visit https://zoom.us/download and download the Zoom Client to your computer.

Step 2: Login to your Zoom Account

After installing the application, open it and log into your Zoom account. If you don’t have one, you can sign up for free using your email account.

Zoom also has options to sign in using SSO (Single Sign-On) or with your Facebook or Google account.

Step 3: Test Audio and Video Settings

Before you start or join a meeting, you will need to configure and test your audio and video settings.

To do that click on the gear icon on the Zoom application’s home screen. This will open the settings menu.

Now click on the “Audio” tab and select the microphone you are going to use. Try our different audio settings. After the microphone, select the speaker for audio output. If you can’t hear anything, try out another speaker source.

After configuring audio, click on the “Video” tab. From there, select the camera that is connected to your desktop. Tweak different video settings and find out what works best for you.

Step 4: Join or Schedule a Meeting

Now start a meeting by clicking on “New meeting”. You can also schedule a meeting on Zoom. To do that, click on “Schedule” and set up when you want to start the meeting. After completing the set-up, Zoom will give you a URL. Share it with the team members to join the meeting.

Or you can join a meeting by clicking “Join” on the Zoom client’s home screen. You can use a meeting ID or URL to join a meeting in Zoom.

Step 5: Open the Presentation

Once you have everything setup, you then need to prepare to show your presentation with your audience. To do that, open the presentation slides on your computer.

Step 6: Share Your Presentation

The last step in giving your presentation is to make sure that you share your presentation with your audience. To do that, click on “Share Screen” from the Zoom clients meeting window , select the screen where your presentation slides are open, and click “Share”. Now start presenting your slides to the audience.

Step 7: Stop Sharing to end the Presentation

One thing to know is how to end the presentation. To stop screen sharing, simply click on “Stop Share” located at the top of the screen . This option will only appear when you start sharing your screen.

How to Share a PowerPoint with Presenter View on Zoom?

To share your PowerPoint presentation slides with presenter view on Zoom, follow the steps given below:

Step 1: Open the Zoom App and Login

The first step really is to open the zoom app and login to your account.

Step 2: Join or Setup a Virtual Meeting on Zoom

Next, join the meeting. Remember, you need the meeting ID and password to join a meeting. Make sure you have requested for the details beforehand.

Step 3: Open Your PowerPoint Presentation

First step is really to open your presentation file that you want to present on the PowerPoint application.

Step 4: Put the Presentation in Presenter View

Now select the “Slide Show” tab from the top of the screen and click on either “From Beginning” or “From Current Slide” depending on your preference. This will open the slides in the “Presenter” view.

Step 5: Switch to the Zoom Application

Now, go to the Zoom application, start or join a meeting. While you are in the “Presenter” view on PowerPoint, press “ Alt+Tab ” to switch between applications in Microsoft Windows-powered computers. For iMac, use “Command+Tab” to move through open apps.

Step 6: Share Screen on Zoom’s Meeting Window

Once you are in Zoom’s meeting window, click on “Share Screen”, select the window where your PowerPoint slides are open in the presenter’s view, and click “Share”.

And that’s all you have to do in order to share PowerPoint with the presenter’s view in your Zoom meetings.

How to Share PowerPoint on Zoom Without Showing Notes?

There are two methods that you can use to share PowerPoint slides on Zoom without sharing your presenter notes. For the first method, you will need to have two monitors connected to your computer.

As for the second one, you can still share your PowerPoint slides on Zoom without sharing your notes (and you won’t need two monitors either). I’ve briefly explained both methods below.

Method 1 – Dual Monitor Method

In this method, you will be presenting your PowerPoint file on one monitor while looking at your presenter’s notes on the other one. Here’s how you can do that:

Step 1: First of all, open your slides on PowerPoint.

Step 2: Now join or start a Zoom meeting.

Step 3: Now click on “Share Screen” and select “Screen 1”. Then click “Share”. Here, “Screen 1” is your primary monitor.

Note: If you are not sure which one is your primary monitor, select where the PowerPoint file opened in.

Step 4: Now go to the PowerPoint application, click on the “Slide Show” tab, and from there click on “Monitor” and select “Primary Monitor”.

Step 5: Open the presentation file in the presenter’s view by clicking on the “Slide Show” tab and selecting “From Beginning” or “From Current Slide”.

If you have done everything correctly, participants will only be able to see the presentation slides while you have your presenter’s notes open on the second monitor.

In case you shared the wrong monitor on Zoom, click on “Screen Share” on Zoom’s meeting window, select “Screen 2” and click on share. This should fix your problem.

When you are sharing a screen on Zoom, you will notice a green border around that screen. This indicates which monitor you are currently sharing.

Method 2 – Sharing Portion of Your Screen

Follow the steps below if you have only a single monitor connected to your computer.

Step 1: Join or start a meeting on Zoom.

Step 2: Click on “Share Screen” and from the pop-up window select “Advanced”. From there select “Portion of Screen” and click on “Share”. This will give you a green border on your screen that you can adjust. Only the things that are inside this border will be shared on Zoom.

Step 3: Now open the presentation file in PowerPoint, and go to the presenter’s view by selecting “Slide Show> From Current Slide or From Beginning”.

Step 4: Adjust the size of the green border so that it only shows the presentation slides in the presenter’s view.

And that’s all you have to do. By doing so, your audience will only see the slides that you are presenting, but not your notes.

How to Show Yourself During a Zoom Presentation?

Ensuring that you are visible from time to time during a presentation can make it slightly more engaging and much more interactive. Here is how you can do that-

Step 1: First, start or join a Zoom meeting.

Step 2: Click on “ Share Screen ” and select the “ Advanced ” option. From there, select “ PowerPoint as Virtual Background ” and select the file you want for your presentation. Then click on “ Share ”.

Step 3: Make sure your video is switched on so that you are also visible to your audience. You can do that by clicking on “ Start Video ” on the Zoom Virtual Meeting Interface.

It will take some time for your slides to appear on the Zoom client. When it is done, participants will be able to see your face in front of the slides in Zoom. Make sure that your camera is connected to your computer and configured correctly.

This feature works best if you have a green screen behind you . If you have one, go to Zoom’s settings menu, select the “Background and Filter” tab and check “I have a green screen”. If you want to stop showing yourself during a zoom presentation, click on “Stop Video” on the meeting window and that will do the job.

Furthermore, you may sometimes want to show just yourself to the audience and not show the presentation at all. For that, all you need to do is simply click on “Start Video” in the Zoom Virtual Meeting Interface.

How to Record a Presentation on Zoom?

If you want to record your presentation on Zoom, you can do it easily. After joining or starting a meeting on Zoom, click on the “Record” icon located at the bottom of the meeting window. Once the recording starts, you can pause the recording or stop it whenever you like.

After the end of the meeting, the recorded video will be automatically converted into “.mp4” format and stored on your computer.

Tips for Giving an Awesome Presentation on Zoom

Giving a presentation in front of an audience is always a challenging task. Especially if it is online, many things can go wrong during your presentation. This is why I’m sharing some tips that can help you deliver an awesome presentation on Zoom. These are as follows –

1. Make a Professional Looking Presentation

There are several ways to make your presentation look really professional and high quality. One obvious method is to outsource your presentation to a specialised design agency! But, that can become really expensive depending on your budget.

Another (non-obvious) option is to use a PowerPoint Presentation Template! There are several high-quality and professional templates that you can get quite easily! In fact, using these Presentation Designs is quite inexpensive! You can download as many presentation templates as you want for as little as $16.5/month!

My favorite one is Agio PowerPoint Presentation template. It is perfectly suited to give a professional look to your presentation and yet it is quite quick and easy to use. Check out some of the images below –

Agio PowerPoint Presentation Template

Furthermore, make the presentation as simple and straightforward as possible. Do not confuse your audience with a network of colorful texts, graphs, or other contents.

Only use data and graphs that are relevant to your presentation. Also, the clever use of transition animations can make the slide appear much more engaging.

2. Check Your Equipment Beforehand

Whenever you are giving your presentation online, many things can go wrong. For example, your camera or mic may not function properly. Such interruptions will only make you a laughing stock in front of the participants.

Check your mic, camera, and speakers to find out whether they are working properly or not. Also, check your internet connection and your laptop’s battery level. If everything is ok, then you are good to go on with your presentation.

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How to Share a PowerPoint on Zoom

Share your screen, whether or not you're the presenter

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What to Know

• Anybody can share a PowerPoint on a Zoom call but may need permission from the call’s organizer.
• To see notes, you’ll need a second screen to divide the view or have your notes on a separate device.

In this article, we’ll discuss how to share a PowerPoint, or any presentation, on Zoom. You can do this in a few clicks for more straightforward presentations, but for more complex presentations, you may want some more tools.

How Do You Share a PowerPoint in a Zoom Meeting?

For a presentation where you don’t need to see your notes, sharing a PowerPoint is a quick process.

Open your presentation, and close any windows you won't need. This will limit clutter and distractions.

Log into your Zoom call and when you’re ready to present, click Share Screen at the bottom. Choose your presentation from the menu.

When using a single screen, you should always pick the specific program you want to share. Doing this will protect your data and prevent pop-ups and other interruptions.

Go to the Slide Show tab in PowerPoint and click From Beginning . For the smoothest presentation, do this before anyone else joins the call, where possible.

Use the controls in the lower left-hand corner or keyboard controls to move through your presentation as usual.

 Be sure to click on the Presentation window if you’re going to use keyboard controls. PowerPoint won’t acknowledge inputs from the keyboard unless you’ve deliberately clicked on the window.

How Do You Share a PowerPoint With Zoom and Still See Notes?

The best way to see your notes is to use a second monitor and PowerPoint’s Presenter View tools. Then your notes and controls are on one screen, visible only to you, and your presentation is on the other.

Open your PowerPoint and go to Presenter View to see your notes . This mode opens two windows: The presentation and the control panel.

Drag the control panel to your primary screen and the presentation window to your second screen. You’ll be able to see and control your presentation while looking directly into your webcam if you’re using it, and you won’t have to hold your neck at an angle to use the controls.

Log into the Zoom call and click Share Screen at the bottom. Choose your presentation window.

If you’ll need to present other documents or materials in addition to your presentation, have them open and minimized on your screen and share your second monitor instead. Then you can quickly bring those materials up without disrupting your flow.

Tips for a Better Zoom Presentation

If you're not the call organizer, contact them and ask what permissions they've set up and whether you'll need permission to share your screen. 

For meetings with multiple people sharing the same presentation, book a call a day before and practice "handing off" control of the slides in Zoom. Alternately, the person sharing their screen should prepare to move to the next slide when cued. Everyone should also have an up-to-date copy of the presentation, so it can continue if somebody drops out of the meeting.

Keeping Murphy's Law in mind, having your notes in one or two other places is a good idea. Consider using your phone and a printed copy to ensure that you can rely on one of the two additional sources for your notes if everything goes wrong.

To record yourself giving a PowerPoint presentation on Zoom, launch Zoom and PowerPoint; be sure to close all other applications. Create a new Zoom meeting, select Share Screen , select your PowerPoint presentation, and click Share . Launch your PowerPoint slideshow. In Zoom, choose Record > Record on This Computer . Your computer is now recording.

Join the Zoom meeting from your iPad using Zoom's mobile app for iOS. Open your PowerPoint presentation and tap Share Content from the meeting controls. You can use PowerPoint's annotation and drawing tools to make notations on your slides if you like.

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Presenting with PPT and Presenter View While Sharing to Zoom

When presenting slides using PowerPoint in Presenter mode where your slides are big on the screen that students can see in the room and your notes are shown on your built-in laptop screen, PowerPoint is changing your display settings. This change happens as you start your slideshow - you may have noticed some blinking video on your laptop screen as the show starts and this hints at the changes happening with your laptop’s display settings.

This is great for poise when teaching in the classroom, however, if you start your screen share in Zoom before you start up your slides, you may end up sharing the wrong content to Zoom. Here are two ways to share the right content every time to Zoom.

Option 1: Start using your computer in extended / separate display mode first , then load content and share via Zoom. If you go this route, you may be signing up for moving windows between two displays as well as a little more setup the next time you are in the classroom. This approach is more advanced, but is recommended for those who have different content to share and don’t mind the extra navigation and production steps.

• Connect your laptop to the presentation system
• This will likely result in an empty/blank background on the projected screen - you may or may not recognize the background image.
• Open all content you intend to present, (websites, your Canvas course site, and any video content.)
• Move content to this 2nd window if you want it to be shared via Zoom and seen in the class.
• Open PowerPoint slide deck you intend to present
• In Zoom, Share Desktop/Screen 2. 
• Start your slideshow in PowerPoint in Presenter mode

Option 2: Start your slideshow first in presenter mode, then navigate to Zoom to screen share Desktop/Screen 2 . This requires some knowledge of how to switch between open applications when they are in full screen mode and may require some practice. 

NOTE: Windows 11 has recently been released and moving between open applications has changed. Extra practice is encouraged if you have this newer system.

• On a Mac, try using Command-Tab to use a quick switch menu. Hold Command and keep tapping Tab until the Zoom icon is highlighted.
• In Windows, try Windows-Tab to show all open windows. Click on the Zoom meeting window.
• In Zoom, Share Desktop/Screen 2.* It should show your slide, full screen.

If desired , click and drag any Zoom windows back to your laptop screen. This may include the meeting control bar and/or the thumbnail video of other participants in the call.

*Alternative for those only sharing slides : When you navigate back to Zoom, you can also choose the PowerPoint window that shows your full-screen slide. The benefit is that when you end your presentation in PowerPoint, Zoom loses what it had permission to share and it will also end the Screen Share.

Thank you to Noah Holm , Academic Technologist for the Office of Classroom Management, for his expert advice in the writing of this post.

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PowerPoint presenter view in Zoom—with one monitor

Are you teaching remotely using Zoom? And you only have one monitor? Do you miss using PowerPoint presenter view in your classroom?

PowerPoint presenter view

This is what presenter view looks like. When you have a computer screen and a projector (or a second monitor), this is the view on your computer screen, and the slide alone shows on the projector (or second monitor). In this presenter view screen, you can see your next slide on the right, and right below that are any notes you’ve entered for the slide your audience is currently viewing. Under the currently-viewing slide are a few tools: pen/pointer, see all of the slides in your presentation (handy for jumping around your slides), magnifying glass for zooming in on a part of your slide, and black out the slide you are showing. Click the 3-dot icon for a few more options.

While you have all of those nifty tools at your disposable, this is what your audience sees projected on the screen.

To get presenter view, edit your PowerPoint, click the Slide Show tab, then check the “Use Presenter View” box.

If you have one monitor, however, and run your slide show, you will just see the slide like your audience would. To get the presenter view, right-click on the slide and select presenter view.

Using single-monitor PowerPoint presenter view with Zoom

To use presenter view with Zoom, it’s easy with two monitors. All you need to do is share the screen with the slide on it.

However, if you only have one monitor, you probably don’t want to share your entire presenter view screen. Good news. You don’t have to. You can choose to share only the slide portion of your presenter view screen.

In Zoom, click on Share Screen, then select the Advanced tab.

Then click Portion of Screen, and click the Share button.

A green box will appear. Whatever is in the green box is what your Zoom audience will see. Click and drag the bar at the top of the box to move it. Click and drag the sides/bottom/corners to resize it.

Zoom will remember the box size and location from session to session.

Before closing your PowerPoint presentation, stop sharing. If you don’t, when you close your PowerPoint, whatever is inside that green box will appear to your Zoom audience. When I closed my PowerPoint just now without stopping my Zoom screen share, my email was inside the green box – viewable to everyone who was in my Zoom room. Fortunately, I was the only one in my Zoom room, so no harm done. When you are done sharing, always stop sharing before doing anything else. As an added precaution, close all programs you are not going to be using before starting your Zoom session.

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1 thought on “ PowerPoint presenter view in Zoom—with one monitor ”

Perfect timing, Sue. I was JUST struggling with this trying to manage my single screen (eg, propping my cell on a soup can to record ppt on my monitor) and your step-by-step instructions streamlined the process. Thanks!

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Zoom: Sharing PowerPoint without Showing Notes On Mac

Harnessing impressive PowerPoint skills can elevate your ideas to surprising heights, building both reputation and the possibility of advancement. Yet, it's vital to exercise caution when sharing presentations, ensuring that any private or confidential notes remain safeguarded. This article offers guidance on how to share PowerPoint on Zoom without showing notes using MAC without compromising these sensitive annotations.

How to Share PowerPoint on Zoom Without Showing Notes Using MAC

If you want to share your PowerPoint presentation on Zoom without showing your notes, you can use one of these two methods on Mac:

Sharing Presentation in Full Screen Without Notes

Do you want to share your PowerPoint presentation on Zoom without showing your notes to the participants? If you are using a Mac, you can do this by following these simple steps. You will learn how to share your PowerPoint on Zoom without showing notes using MAC in full-screen mode.

This method is useful if you want to keep your notes private or if you don’t need to see them while presenting. You will need to have the PowerPoint and Zoom apps installed on your Mac before you start. Let’s begin!

Step 1: Open the PowerPoint presentation that you want to share.

Step 2: Click on the Slide Show tab.

Step 3: In the Set Up Show dialog box, select the “Browsed by an individual (window)” under Show type options. Click on the “OK”.

Step 4: Start or join a Zoom meeting. Select the "Share Screen" option from the meeting controls.

Step 5: In the Share Screen window, select the PowerPoint window and click on the Share button.

Step 6: To start the presentation, click on the “Play From Start” in the Slide Show tab.

Step 7: The PowerPoint window will be shared with the Zoom meeting participants, but your notes will not be visible.

Step 8: To stop sharing your screen, click on the Stop Sharing button in the Zoom meeting controls.

Sharing your screen with your participants is a quick and easy method, but it has a drawback. You cannot see your notes when you present your PowerPoint this way.

Presenter View Method

One of the benefits of using PowerPoint on Mac is that you can use the Presenter View method to share your slides on Zoom. This method lets you see your notes and slides on your own screen, while the Zoom meeting participants only see your slides. This method is helpful if you want to manage your presentation better and see your notes without changing windows. Let’s learn how to share PowerPoint on Zoom without showing notes using Mac:

Step 1: Open PowerPoint and go to the Slide Show tab.

Step 2: In the Slide Show tab, select "Set up Slide Show".

Step 3: In the setup window, choose "Browsed by an individual (window)".

Step 4: Launch Zoom and click "Share Screen".

Step 5: Choose "Advance" followed by "Portion of Screen" and click "Share". A movable green box will appear on the screen.

Step 6: Return to PowerPoint's Slide Show tab and click "Presenter View" in the ribbon.

Step 7: Starting with the current slide, a slide show will play with notes to the right and slides below. Adjust the green box around the slide you want the audience to see. This ensures a seamless presentation with hidden notes.

You can use either of these methods to present PowerPoint without notes on Zoom using Mac. Presenter View lets you see your notes and slides at the same time, which can help you deliver your presentation more smoothly.

Sharing your screen lets you show your notes to the Zoom meeting participants, which can help them follow your presentation more easily. The method you choose depends on what you prefer and what your presentation requires.

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Q1. How to view notes in PowerPoint while presenting on Zoom on Mac?

There are two ways to view your notes in PowerPoint while presenting on Zoom on Mac:

Use Presenter View: Presenter View is a special view in PowerPoint that allows you to see your slides and notes on separate screens. To use Presenter View, follow these steps:

Step 1: Open the PowerPoint presentation that you want to present.

Step 2: Click on the View tab.

Step 3: Select the Presenter View option.

Step 4: In Presenter View, you will see your slides on the main screen and your notes on a smaller screen.

Step 5: To start the presentation, click on the Play button in the bottom left corner of the main screen.

Share your screen in Zoom: You can also share your entire screen in Zoom, including your notes. To do this, follow these steps:

Step 1: Start or join a Zoom meeting.and click on the Share Screen button in the meeting controls.

Step 2: In the Share Screen window, select the Full Screen option and click on the Share button.

Step 3: Your entire screen will be shared with the Zoom meeting participants, including your notes.

Step 4: To start the presentation, click on the “Play for Start” button in the PowerPoint window.

Q2. How do I get PowerPoint in presenter mode on my Mac?

Here are the steps on how to get PowerPoint in presenter mode on your Mac:

Step 1: Open the PowerPoint presentation you want to present.

Step 2: On the Slide Show tab, select the Presenter View checkbox.

Step 3: If you are using an external display, select the monitor where you want to see the presenter view.

Step 4: Click From Beginning or press F5 to start the presentation.

Q3. Why can't I see the Presenter view in PowerPoint?

You might not be able to see the presenter view if the option enabling the Presenter View is deactivated. Here is a straightforward step-by-step guide to fix this issue:

Step 1: Launch PowerPoint.

Step 2: At the top of your screen, click on Powerpoint.

Step 3: Select "Preferences".

Step 4: Choose "Slide Show" under "Output and Sharing" from the menu.

Step 5: The "Always start Presenter View with 2 displays" option should be enabled.

By following this guide and activating this option, you will have access to the Presenter View and your notes, and the audience will only view the slides on the external display.

Mastering Zoom Presentation: Protecting Notes on MAC

In this article, we explored effective methods of how to share PowerPoint on Zoom without showing notes using MAC, prioritizing the privacy of your notes. WPS Office empowers you with comprehensive presentation capabilities, facilitating effortless document sharing in various formats as needed. Download WPS Office now to utilize this valuable tool to optimize the efficiency of sharing presentations.

• 1. How to Share PowerPoint On Teams without Showing Notes
• 2. How Does Data Sharing Work in a Microsoft Office Family Plan
• 3. How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)
• 4. How to View Notes in PowerPoint While Presenting on Zoom? (In Easy Methods)
• 5. How to Share PowerPoint Without Showing Notes (Step-By-Step)
• 6. How to Present PowerPoint With Notes on Zoom (In Easy Steps)

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Technology Help

Zoom: Share Your Screen

In this article:

Modifying Your Screen Share Permissions

Screen sharing your zoom windows, option one: using presenter view with dual screens, option two: using slide show in full screen with zoom chat, option one: presenting with one monitor, option two: presenting with multiple monitors.

Note : Due to security restrictions, iPads owned by Health Science Technology (HST) are unable to share their screen in Zoom. For more information on this, please contact Technology Help .

• lock the screen share, so no attendees can screen share without your permission.
• Note: If you or your participants want to share multiple screens,  using two monitors will help you do this effectively.

• Login to umn.zoom.us
• go to Settings  on the left hand side.
• Search for "Screen sharing"
• Change the settings you want
• select Save

For example, if you share your desktop, which contains a PowerPoint presentation, the Zoom chat, and the meeting participants window on the same screen, only the PowerPoint broadcasts to others in the Zoom meeting or webinar.

If you are using the  Zoom Client for Meetings desktop application , you can choose to show your Zoom windows and toolbars while sharing your screen if you follow these steps:

• Log in to your UMN Zoom account through your web browser at umn.zoom.us
• Select Settings in the left-hand navigation column.
• Scroll down to In Meeting (Basic) under the Meeting tab to locate the setting Show Zoom windows during screen share .

• Launch the zoom.us desktop application on your computer.
• Sign-in with SSO if you are not already logged in.

• In the Share Screen tab, locate the option to Show my Zoom windows to other participants when I am screen sharing .

Screen Sharing a PowerPoint Deck

Zoom offers detailed step-by-step instructions for using Microsoft PowerPoint presentations with screen sharing in their Help Center article . You can also refer to these two quick tips:

Screen Sharing a Google Slides Deck

• Open your Google Slides presentation in a browser tab.

• Drag the Speaker Notes page to a different screen if you don't want it to be shared.
• Note : To present in Presenter view with speaker notes, select the dropdown arrow next to the Slideshow button then select Presenter view . Your presentation starts. Speaker Notes open in a new window.

• Note : With this method, meeting participants will be able to see your browser URL and the tabs because you cannot use full screen mode.
• If you would like a full screen presentation, print out your speaker notes and follow the instructions on how to share your screen without speaker notes.
• Choose Presenter View , then drag your Speaker Notes window to your secondary screen. In your shared window, the slides enter slideshow mode, but not in full screen.
• In your shared window, move your cursor to the lower left corner of the slide. The hidden controls become visible.

To watch a video on sharing your screen, or to view detailed instructions for each operating system, visit the Zoom Help Center .

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