do we need date on cover letter

Do You Need to Put a Date on Your Cover Letter?

When crafting a cover letter , many job seekers ponder the small yet significant details that can make or break their application. One common question that arises is: do you need to put a date on your cover letter? This seemingly minor element can carry substantial weight in your application, setting the tone for your professionalism and attention to detail.

In this blog, we will explore the importance of including a date on your cover letter, how to format it correctly, and the broader implications of such details in the job application process. Let’s dive in!

Table of Contents

Understanding the importance of the date in cover letter.

First and foremost, including a date on your cover letter serves several purposes. Primarily, it establishes a timeline for your application. When hiring managers review applications, they often need to know when each candidate submitted their materials. This helps them gauge the order of applications and prioritize follow-ups.

Moreover, a date adds a level of professionalism to your cover letter. It demonstrates that you take the application process seriously and that you have an organized approach to your job search. A cover letter without a date can come off as incomplete or haphazard, potentially raising concerns about your attention to detail.

Establishing a Record

Including the date also creates a formal record of your application. Should you need to follow up later, having the date on your cover letter allows you to reference your application accurately. This can be particularly helpful if a significant amount of time has passed since you submitted your materials.

Demonstrates Professionalism

Including a date on your cover letter demonstrates professionalism by showcasing your attention to detail and organizational skills. It indicates that you are familiar with business communication standards and take your job application seriously. This small but significant detail can leave a positive impression on potential employers, highlighting your meticulous nature.

Aligning with Company Timelines

Furthermore, companies often have specific hiring timelines. For example, if they receive numerous applications for a single position, they might reference the submission date to prioritize candidates who applied earlier. By including the date on your cover letter, you align your application with their internal timelines and expectations.

How to Format the Date

Now that we’ve established why you should include a date on your cover letter, let’s discuss how to format it correctly. The date typically appears at the top of the cover letter, aligned to the left or right, depending on your overall letter format.

• Placement : The date should be placed at the top of the cover letter, aligned to the left or right margin, just below your contact information.
• Format : Use a standard date format that is clear and unambiguous. For example, “September 23, 2024” or “23 September 2024”. Avoid using numerical formats like “09/23/2024” as they can be confusing in international contexts.
• Consistency : Ensure that the date format matches the style of the rest of your cover letter. Consistency in formatting contributes to a polished and professional appearance.

Standard Format

Here’s a standard way to format the date:

• Use a Formal Date Format: Stick to a formal style, such as “September 23, 2024,” instead of abbreviating the month. This keeps the tone professional.
• Double-Check for Accuracy: Ensure that the date you include is correct. An incorrect date can be confusing and could signal a lack of attention to detail.
• Keep It Simple: Avoid overly decorative fonts or designs for your date. Clarity is key.

What If You’re Submitting via Email?

If you’re submitting your cover letter via email, the date is still important but can be handled slightly differently. In this case, the date can appear in the subject line or as part of the email body, especially if you’re sending a cover letter as an attachment.

Email Format Example

Alternatives to including a date.

While including a date is generally recommended, some situations might warrant flexibility. For instance, if you’re submitting a cover letter as part of an online application process, there may not be a clear space to include a date. In such cases, focus on the content of your letter and ensure that your resume and application form clearly indicate your submission date.

Customizing Your Approach

Additionally, when applying for roles in industries with less formal hiring practices, you might consider whether the date is necessary. However, as a general rule, err on the side of professionalism and include it.

The Psychological Impact of Dates

Including a date can also have psychological implications for both you and the employer. For you, writing the date can act as a mental marker, helping you keep track of your job applications and reminding you of the importance of timely follow-ups. For employers, seeing a date might give them a sense of urgency to review your application, especially if they are working under tight deadlines.

Benefits of Dating Your Cover Letter

Now that we understand the importance of including a date, let’s delve into the specific benefits it offers:

• Enhances Credibility : A dated cover letter can enhance your credibility as a candidate. It shows that you are serious about the application and have taken the time to tailor your cover letter for the specific job.
• Improves Organization : For employers, a dated cover letter helps in organizing and sorting applications. It makes it easier to identify the most recent applications and prioritize them accordingly.
• Supports Follow-Up : If you need to follow up on your application, referencing the date on your cover letter can be helpful. It provides a clear point of reference for both you and the employer.
• Reflects Attention to Detail : Including a date demonstrates your attention to detail, which is a valuable trait in any job. It shows that you are meticulous and thorough in your approach.

Common Concerns and Misconceptions

Despite the benefits, some job seekers have concerns about including a date on their cover letter. Let’s address a few common misconceptions:

• Fear of Appearing Outdated : Some candidates worry that if their cover letter is not reviewed immediately, the date might make it seem outdated. However, a well-written cover letter remains relevant regardless of the date, especially if it is tailored to the job.
• Confusion with Resume Dates : There is a misconception that the date on the cover letter might conflict with dates on the resume. In reality, the cover letter date is simply a reference point for when the letter was written, not a timeline of your career.
• Overemphasis on Formality : Some believe that including a date makes the cover letter too formal. However, professionalism is always appreciated in job applications, and a date contributes to that professional tone.

Conclusion: A Small Detail with Big Implications

In conclusion, the question, “Do you need to put a date on your cover letter?” is best answered with a resounding yes. This small detail can significantly impact how your application is perceived. Including a date adds professionalism, establishes a timeline, and contributes to a well-organized application process.

Incorporating the date is a simple yet powerful way to demonstrate your commitment to the job application process. Remember, every detail counts. As you refine your cover letter, ensure that you include this essential element. By doing so, you not only enhance your application but also set yourself apart from other candidates who may overlook such details.

Final Thoughts

As you prepare your cover letter, take a moment to review the entire document. Are there other small details that could enhance its professionalism? Is the formatting consistent? By focusing on these aspects, you can create a compelling cover letter that stands out in the competitive job market. Good luck with your job search, and remember that attention to detail can make a significant difference!

Related Articles:

• Common Cover Letter Mistakes
• How to Name Your Cover Letter File?

Why is it important to include a date on my cover letter?

Including a date on your cover letter establishes a timeline for your application, helping employers track submissions. It adds professionalism, signaling that you take the process seriously. Additionally, the date serves as a reference point for follow-ups, enhancing communication with hiring managers.

How should I format the date on my cover letter?

Format the date clearly at the top of your cover letter, aligned to the left or right. Use the full date format, such as “September 23, 2024,” to maintain professionalism. This structured layout makes it easy for hiring managers to find essential information quickly, contributing to a polished appearance.

What if I’m sending my cover letter via email?

If submitting via email, include the date in the subject line or within the email body. For attached documents, keep the date in the cover letter itself. Regardless of format, maintaining professionalism is key, and including the date ensures your application remains organized and complete.

Are there situations where I can skip the date on my cover letter?

While it’s best to include a date, some scenarios might allow for skipping it, such as applying through online portals without a designated space. In casual industries, employers may not prioritize dates. However, including the date generally enhances your application’s professionalism and organization, so it’s advisable whenever possible.

Where should I place the date on my cover letter?

The date should be placed at the top of your cover letter, aligned to the left or right margin, just below your contact information. This placement ensures it is easily visible and follows standard business communication conventions.

Will including a date make my cover letter look outdated?

No, a well-written cover letter remains relevant regardless of the date. Including a date shows that you are organized and professional, and it provides a reference point for when the letter was written.

Can I use the same cover letter for multiple job applications?

While you can use a template, it’s important to tailor each cover letter to the specific job and company. Mention the job title, company name, and highlight relevant skills and experiences to make your application stand out.

How does a dated cover letter enhance my credibility?

A dated cover letter enhances your credibility by showing that you are serious about the application and have taken the time to tailor your cover letter for the specific job. It reflects your attention to detail and professionalism.

What if I forget to include the date on my cover letter?

While including a date is recommended, forgetting to include it is not a deal-breaker. However, adding a date can provide additional benefits and help your application appear more polished and professional.

Cover Letter Dates: When, Why, and How to Include One

In This Guide:

Do you need to put a date on your cover letter, when to include the date on a cover letter, where to place the date on a cover letter, the right way to format the cover letter date, in conclusion.

Adding a date to your cover letter  might seem like a minor detail, but it can actually carry some weight. The date shows that your cover letter is tailored specifically for a role and a company—an extra step in showing attention to detail. But when should you add it? And how do you format it correctly?

Our quick guide will help you decide.

Key takeaways

• Include the date on your cover letter if you’re applying for a specific job.
• Skip the date if it’s a generic letter for a job portal or future role.
• Add the date at the top, aligned left, below your contact information.
• Use American or European date formatting, depending on the employer’s location.

Yes, it’s generally recommended to include the date on a cover letter. It provides context for when the letter was written and can be helpful for both the employer’s scheduling and any follow-up.

Adding the date also gives a sense of relevance—indicating to the hiring manager that your letter is current and specifically intended for this opportunity. While not always necessary, a dated cover letter often appears more professional.

Putting a date on cover letters is a bit of a throwback to earlier times when cover letters were hand-delivered or mailed, making the date an important record of when it was sent. These days, with most applications submitted online, the date is often automatically recorded through a company’s applicant tracking system (ATS), job portals, or email timestamps.

So, when does adding the date make sense, and when can you skip it?

• Include:  When writing a custom letter for a particular role at a specific company, adding the date is smart. It signals that your cover letter isn’t generic, but rather thoughtfully crafted for this opportunity. The Enhancv cover letter builder  makes it easy to tailor your application with just a few clicks.
• Omit : You can skip the date if you’re creating a general cover letter  to upload to a job portal or as part of a general application where no specific job is listed. In these cases, the date doesn’t add value since the cover letter will likely be reviewed over time.

So, you've decided you need a dated cover letter, and you want to start it off right . While it’s tempting to focus only on what you write, paying attention to the format of your cover letter  is just as important. It shows you follow instructions and write professionally.

The date, in particular, belongs right under your cover letter header , setting the stage for a well-organized document.

Adding the date on a cover letter

• Start with your contact information : List your full name, location, phone number, and email at the top. For consistency, match the contact details on both your cover letter and resume .
• Add the date : A few lines below, include the date you’re writing the letter. Align it with the left margin for a polished appearance.
• Include the recipient’s information (if applicable) : Directly below the date, add the recipient’s name, job title, and company name.
• Follow with the greeting : Leave one blank line after the recipient's information, then add a formal salutation , such as “Dear [Hiring Manager’s name].”

For the cover letter body, use single spacing within each paragraph, but leave a blank line between paragraphs. This consistent spacing keeps your letter easy to read  and visually appealing. It also avoids overwhelming the reader with dense text and prevents your cover letter from looking too sparse.

Next, let’s look at how to format your dateline.

When adding the date to your cover letter, go for the full format—it keeps things professional and polished. Avoid abbreviations, slashes, or extra commas when writing the date, as these can impact the ATS parsing of your resume and cover letter . Instead, use the full date format (e.g., 'May 5, 2024') to ensure they’re processed correctly and avoid any confusion in the recruiter’s mind.

Here’s a quick guide on structuring the dateline for your cover letters, a crucial detail when learning how to write a resume  and accompanying documents:

• US resumes : Month Day, Year (e.g., May 5, 2024)
• European CVs : Day Month Year (e.g., 5 May 2024)

Choose the format that fits your location or, if you’re applying internationally, consider the employer’s location. A fully written date adds a nice touch of professionalism and clarity.

Adding a date to your cover letter is a small but effective way to show your professionalism, so consider it carefully based on the context of your application.

• Cover Letter Guides

Functional Resume: Everything You Need to Know

10 career paths to take after graduation, what is an activities resume for college tips and examples, what questions can an employer ask you about your health, typo on your resume here's what to do., how to format a cover letter.

• Create Resume
• Terms of Service
• Privacy Policy
• Cookie Preferences
• Resume Examples
• Resume Templates
• Resume Builder
• Resume Summary Generator
• Resume Formats
• Resume Checker
• AI Resume Review
• Resume Skills
• How to Write a Resume
• Modern Resume Templates
• Simple Resume Templates
• Cover Letter Builder
• Cover Letter Examples
• Cover Letter Templates
• Cover Letter Formats
• How to Write a Cover Letter
• Resume Guides
• Job Interview Guides
• Job Interview Questions
• Career Resources
• Meet our customers
• Career resources
• [email protected]
• English (UK)
• French (FR)
• German (DE)
• Spanish (ES)
• Swedish (SE)

Made with love by people who care.

© 2024 . All rights reserved.